Equity Administrator

Scotiabank; Toronto; On-site; CAD 42,000 - 54,000; Full time

Job summary

Scotiabank's Global Banking and Markets division in Toronto is seeking an Administrative Assistant to provide essential day-to-day support. You will manage calendars, arrange meetings, coordinate travel, prepare materials, and handle routine communications with discretion and professionalism.

This onsite role requires strong Microsoft 365 skills, organizational excellence, and the ability to work in a fast-paced environment.

Qualifications

• High school diploma or equivalent; post-secondary education in office administration is an asset.
• Experience in administrative, clerical, or office support roles.
• Proficiency with Microsoft 365 apps including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organizational skills and ability to manage competing priorities.

Responsibilities

• Support Group Head by managing calendars, scheduling appointments, and coordinating meetings.
• Process expenses, invoices, purchases, and routine administrative transactions.
• Assist with travel arrangements and related logistics.
• Prepare meeting materials, agendas, and follow-up items.
• Maintain contact lists, databases, and administrative records.
• Identify opportunities to improve administrative processes and service delivery.
• Demonstrate a service-oriented, organized, and proactive approach.

Skills

Organizational skills

Time management

Communication

Discretion

Education

High school diploma

Office administration education

Tools

Microsoft 365

Job description

Global Banking and Markets

Global Banking and Markets (GBM) conducts the Bank’s wholesale banking and capital markets business with corporate, government and institutional investor clients. GBM is a full-service wholesale bank and investment dealer in Canada and Mexico and offers a range of products and services in the U.S., Latin America and in select markets in Europe and Asia-Pacific.

More specifically, GBM provides clients with: corporate lending; transaction banking (including payments, trade finance and cash management); investment banking (including corporate finance and mergers & acquisitions); fixed income and equity underwriting, sales, trading and research; prime services (prime brokerage and stock lending); foreign exchange sales and trading; commodity derivatives; and collateral management.

Purpose

The Administrative Assistant provides day-to-day administrative and organizational support to help the office operate smoothly and efficiently. This role supports a growing team and manages calendars, meetings, visitors, records, documents, supplies, and routine communications while handling information with professionalism, discretion, and attention to detail.

What You’ll Do

• Support Group Head to manage calendars, schedule appointments, book conference rooms, and coordinate meetings.


• Support group expense processing, invoice tracking, purchase requests, and other routine related administrative transactions.


• Assist with the team’s travel arrangements, itineraries, and related logistics.


• Prepare meeting materials, agendas, notes, and follow-up items as required.


• Monitor shared inboxes and routine communications, directing inquiries to the appropriate person and following up when needed.


• Coordinate internal and external visitors, including workspace, building access, passes, and arrival details.


• Maintain accurate contact lists, databases, and administrative records.


• Identify opportunities to improve administrative processes, organization, and service delivery.


• Service-oriented and professional


• Organized, dependable, and proactive


• Adaptable and able to work effectively in a fast-paced environment


• Collaborative, resourceful, and comfortable working independently


• Committed to accuracy, confidentiality, and timely follow-through

What You’ll Bring

• High school diploma or equivalent; post-secondary education in office administration or a related field is an asset.


• Previous administrative, clerical, customer service, or office support experience.


• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.


• Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.


• Clear and professional written and verbal communication skills.


• High attention to detail and a consistent commitment to accuracy.


• Sound judgment and discretion when handling confidential or sensitive information.

Work Arrangement

This position is an onsite role, with the expectation that you will work 5 days a week in the office. Please note that this is subject to change based on the needs of the business.

• Work in a standard office-based environment; non-standard hours are a common occurrence. Moderate travel domestically and internationally.


• Incumbent is required to be in the office 4/ 5 days per week.

#LI-Onsite #GBM

Interested?

At Scotiabank, you’ll be joining an organization that values inclusion, accountability, innovative thinking and collaboration, a culture where people feel safe to learn, grow, and contribute while delivering exceptional results for our clients. We believe in winning together, as one team, strengthening the collaborative spirit that defines GBM’s client partnerships. We value transparency, shared goals, and purposeful work.

What’s in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: \"for every future\", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance,