EOI- Document Management Coordinator- Calgary at Hatch in Calgary, Alberta 87753

Hatch; Edmonton; On-site; CAD 75,000 - 95,000; Full time

Job summary

A leading company in engineering and infrastructure seeks a Document Control Coordinator to manage document control activities across various projects. The role includes team coordination, task management, and ensuring compliance with project deadlines in a dynamic environment. Ideal candidates will have substantial document management experience, strong leadership skills, and the ability to adapt to changing project needs.

Benefits

Flexible work environment

Long term career development

Collaborate on exciting projects

Qualifications

• 5+ years of document management experience required.
• Experience in engineering or construction projects is a plus.
• Strong leadership and communication skills needed.

Responsibilities

• Manage workload for a team of document management specialists.
• Assign tasks using Microsoft Planner.
• Coordinate with document control and project administration leads.

Skills

Time Management

Leadership

Communication

Problem Solving

Adaptability

Tools

Electronic Document Management Systems

Job description

Pay Competitive

Employment type Full-Time

Job Description

Req#: 87753

Requisition ID: 87753

Job Category: Project Management

Location: Calgary, AB, Canada


Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining , energy , and infrastructure , our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Our advisory and consulting experts support almost every project at Hatch, whether in metals, infrastructure, or energy. We consult with our clients to help them meet their business, financing, and project objectives. Interested in consulting to our clients alongside leading experts across various sectors? Join our Advisory team today!

Reporting to the Document Manager, and working as part of the Information Management team, the Document Control Coordinator is responsible for managing the workload of a team of document management specialists, working on multiple projects to deliver high volumes of document and data deliverables to our client. The successful candidate will be responsible for assigning tasks to a team of document controllers and project administrators, using Microsoft Planner. This key role is responsible for coordinating team efforts to ensure delivery in line with schedule requirements. This position requires experience in team coordination activities, ideally in an engineering environment. The successful candidate must have excellent time management and coordination skills, must be resourceful and confident. This position would suit an experienced document management candidate looking for a new challenge.

Responsibilities

• Responsible for the management of Microsoft Planner, creating and assigning tasks.
• Assign the workload of a large, geographically dispersed document management team.
• Ensure all team members are continuously utilized and disperse work to avoid overload.
• Work closely with the document control and project administration leads to understand schedule priorities and availability of staff to deliver.
• Work with the document manager to identify any software or system deficiencies or requirements.

Experience

• Experience working on large complex projects, ideally in engineering and construction, design/build.
• 5+ years of document management experience including demonstrated leadership or supervisory experience.
• Experience with Electronic Document Management Systems.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.

Skills

• Expert understanding of best practice document management and control principles.
• Exceptional time management is a must.
• Ability to direct the work of others, understand and adapt to changing priorities.
• Competency in continuous improvement, change management, and a flexible approach.
• Outstanding communication and relationship building skills.
• Strong leadership skills, decision and problem-solving ability.
• Assertive and confident to communicate at a senior management level.
• Proactive, flexible and adaptable.

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer



What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Hatch supplies engineering, project and construction, business consulting and operational services to the mining, metallurgical, energy and infrastructure industries.

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