Enrollment Clerk (Clerk 3) (Temporary)

Nova Scotia; New Waterford; On-site; CAD 30,000 - 60,000; Full time

Job summary

The Nova Scotia Department of Justice is looking for an Enrollment Clerk to join their Maintenance Enforcement Program. The role involves registering maintenance orders, updating databases, and managing client inquiries. Ideal candidates will possess strong organizational and data processing skills, with a focus on accuracy in a busy office environment.

Benefits

Career Development Programs

Engaging Workplace Environment

Diverse Career Paths

Qualifications

• Four years of related experience in office data entry.
• Experience in automated environments required.
• Ability to calculate payment schedules and manage workloads.

Responsibilities

• Responsible for registration of maintenance orders and payment schedules.
• Maintain the MEP database and ensure information integrity.
• Respond to inquiries and process correspondence.

Skills

Attention to Detail

Time Management

Organizational Skills

Education

High School Diploma or Equivalent

Job description

Press Tab to Move to Skip to Content Link

Select how often (in days) to receive an alert:

Closing Date:03-Jul-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Justice Supports and Services Division of the Department of Justice is responsible for providing support to victims of crime, including their families and children, including assistance with benefits owed to them through a maintenance support order and ensuring that there is improved access to these critical programs for vulnerable groups who need them.

The Maintenance Enforcement Program (MEP) is a free service of the Nova Scotia Department of Justice that helps you make or receive court-ordered maintenance payments when your court order is enrolled with the program and can take steps to enforce maintenance orders when payments are not made. The MEP operates under the laws set out in the Maintenance Enforcement Act. Benefits of enrolling in the MEP include: we keep an accurate record of all payments made and received; we protect your personal information; we act as a buffer between payors and recipients; we work with the MEPs in other provinces if the payor or recipient live outside Nova Scotia; and we can take enforcement action if payments are not made. No one other than MEP can enforce an order to pay maintenance.

About Our Opportunity

Reporting to the Coordinator, the Enrollment Clerk is responsible for the registration of maintenance orders and separation agreements. The Clerk establishes payment schedules for each case utilizing information from Court orders, and updates and maintains the Maintenance Enforcement Program database in accordance with legislation, policy, and procedures. The incumbent is required to extrapolate information from source documents, and ensure the integrity of information contained in the database. The Clerk acts as a referral source to the Program client group, responds to general enquiries, provides assistance as needed, and processes correspondence.

Qualifications and Experience

To be considered for this opportunity, you have four years related experience (in an office environment with alphanumeric data entry); or an equivalent combination of training and experience may be acceptable. Experience and competency in an automated environment are required.

Youcan calculate various types of payment schedules, prioritize, and manage a demanding and diverse workload, meet deadlines, and work under pressure. Experience in the interpretation of Court orders and knowledge of legal documents, forms, procedures, and terminology would be an asset. Solid organizational, time-management and interpersonal skills, as well as the ability to use sound judgement and exercise discretion is required.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

• Work is completed in an office environment.
• This position requires a high demand for accuracy and attention to detail.
  

Additional Information

This competition has been opened to fill a Temporary vacancy, based in New Waterford. The anticipated end date is January 17, 2026. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths for Nova Scotians.

Pay Grade: CL 18

Salary Range: $1,684.00- $1,884.17Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act.If you require an accommodation throughout the recruitment process, please contact us at [e-mail].

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].