Engineering Team Administrative Assistant (Ottawa)

Stantec; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

Stantec in Ottawa is seeking an Administrative Assistant to join our Buildings team. You will support engineers, technicians and leadership with a practical, solutions‑oriented mindset.

Responsibilities include reception, calendar management, document prep, project setup, collaboration tools, filing, and coordinating office activities. A collaborative, detail‑oriented professional will thrive in this role.

Qualifications

• Provides general administrative and reception support, including call screening and welcoming visitors.
• Manages calendars and coordinates meetings, travel, and events.
• Prepares, edits, proofreading, and formats documents such as proposals, reports, specifications, meeting minutes, and client correspondence.
• Assists with project setup activities, contract documentation, and tracking required project records.
• Supports the setup and administration of project collaboration tools (e.g., Teams, SharePoint), as requested.
• Maintains electronic filing systems, document and equipment logs, and basic databases.
• Supports special projects and leadership initiatives as assigned.
• Assists with office coordination, including meeting rooms, supplies, and occasional social or team events.

Responsibilities

• Providing general administrative and reception support, including call screening and welcoming visitors
• Managing calendars and coordinating meetings, travel, and events
• Preparing, editing, proofreading, and formatting documents such as proposals, reports, specifications, meeting minutes, and client correspondence
• Assisting with project setup activities, contract documentation, and tracking required project records
• Supporting the setup and administration of project collaboration tools (e.g., Teams, SharePoint), as requested
• Maintaining electronic filing systems, document and equipment logs, and basic databases
• Supporting special projects and leadership initiatives as assigned
• Assisting with office coordination, including meeting rooms, supplies, and occasional social or team events

Skills

Calendar management

Meeting coordination

Document formatting

Reception and call screening

Attention to detail

Team collaboration

Tools

Teams

SharePoint

Job description

Stantec in Ottawa is seeking an Administrative Assistant to join our Buildings team. You will support engineers, technicians and leadership with a practical, solutions‑oriented mindset.

Responsibilities include reception, calendar management, document prep, project setup, collaboration tools, filing, and coordinating office activities. A collaborative, detail‑oriented professional will thrive in this role.