Engineering Administrator

Walinga Inc; Guelph; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Extended Health Insurance

Vision Insurance

Life Insurance

Disability Insurance

Pension/RRSP EAP

Job summary

Walinga Inc in Guelph, Ontario is seeking an organized Engineering Administrator to support the Engineering department’s daily operations and project needs. You will convert contracts into specifications for design and production, manage change orders, and track milestones while coordinating meetings and documenting actions.

The role requires strong organizational skills, experience in engineering environments, and comfort with data tools like Power BI.

Qualifications

• Administrative or project coordination experience in engineering/technical environments.
• Strong interpersonal and communication skills for cross-functional coordination.
• Proficiency with MS Office or Google Suite.
• Familiarity with engineering concepts and manufacturing quality processes.
• Experience with data visualization tools (Power BI) is beneficial.
• Familiarity with government funding / R&D grant tracking (SR&ED, IRAP) is beneficial.
• Excellent organizational and time-management abilities.

Responsibilities

• Review orders and convert contracts into specifications for design and production.
• Manage change orders and communicate updates to stakeholders.
• Update the Departmental Risk Management Status Report and drive corrective action.
• Review government funding projects (SR&ED, IRAP) and generate required reports.
• Manage project trackers and monitor milestones to meet deadlines.
• Coordinate meetings, prepare agendas and document actionable minutes.
• Calculate VIN plate parameters (tare weight, GVWR, etc.).
• Collaborate with Quality Assurance to resolve production or customer concerns.

Skills

Administrative experience

Project coordination

Cross-functional communication

Attention to detail

MS Office / Google Suite

Education

Diploma or high school with 1+ years relevant experience

Tools

Microsoft Office

Google Workspace

Job description

"To produce superior transportation and conveying solutions for generations."

Mission

Through the manufacturing of exceptionally innovative transportation and conveying solutions, we intend to serve the needs of the global community. Reflecting on our Christian mandate, our culture strives to serve the best interest of our staff, customers, and vendors.

Overview

We are looking for an organized Engineering Administrator to support the daily operations and project needs of our Engineering department. The Engineering Administrator is responsible for assisting in providing accurate engineering information to the manufacturing teams, creating project plans, and performing essential administrative tasks to support smooth operations and successful project delivery.

Responsibilities

• Review upcoming orders (sales contracts) for accuracy and completeness. You will be responsible for converting the contract into a specification (via an automated process) and ensuring that all the details are carried over accurately. This specification is used by the engineering and production teams to design and build the product.
• Manage change orders and establish clear communication of updates to all stakeholders.
• Update and coordinate the Departmental Risk Management Status Report and assist in driving corrective action.
• Review projects for government funding, such as Scientific Research & Experimental Development (SR&ED) and Industrial Research Assistance Program (IRAP), and generate the required reports.
• Manage project trackers and monitor milestones to ensure deliverables are completed on schedule.
• Coordinate meetings, establishing agendas and documenting actionable minutes to ensure timely team follow-up.
• Compile and calculate the required vehicle identification number (VIN) plate parameters (e.g., tare weight, GVWR, etc.).
• Collaborate with Quality Assurance to document and verify the resolution of concerns raised by production, Pre-Delivery Inspection (PDI) reports, or customers.

Qualifications

• Proven experience in an administrative, project coordination or internal sales role, ideally within an engineering or technical environment.
• Strong interpersonal and communication skills with a proven ability to coordinate cross-functional teams.
• Proficiency in Microsoft Office Suite and/or Google Suite (Excel / Sheets, Word / Docs, PowerPoint / Slides).
• Familiarity with engineering concepts, technical documentation, and manufacturing quality processes is beneficial.
• Experience with data visualization/analysis tools (e.g. Power BI) is beneficial.
• Familiarity with government funding / R&D grant tracking and reporting (e.g. SR&ED, IRAP) is beneficial.
• Strong organizational, task-prioritization, and time-management skills with meticulous attention to detail.
• Extended Health Insurance
• Vision insurance
• Life insurance
• Disability Insurance
• Pension/RRSP EAP

Experience

• Diploma - or - High school diploma with 1+ years of relevant work experience

Work Location

More Information

• We offer a supportive, team-focused environment where employees can grow their skills, collaborate on innovative projects, and make a meaningful contribution to the success of our engineering team.