Engineering Admin & Project Coordinator

Flex-N-Gate LLC.; Windsor; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Clear Destination Inc. is seeking an Engineering Administrator to support the daily operations of the Engineering Department. This role will handle a wide range of clerical duties, including document creation, editing, distribution, report preparation, and presenting information across departments.

The successful candidate will generate Project Number Requests, process purchase orders, and manage project files on PLM and shared drives, ensuring data accuracy and timely communication.

Qualifications

• Must have High School Diploma or GED.
• Certificate or Associates Degree in a related field is preferred.
• Ability to read basic drawings and understand engineering terminology.
• Minimum of 2 years office experience in automotive industry or equivalent.
• Proficient in MS Office with strong Excel, PowerPoint and Outlook skills.

Responsibilities

• Provide support for the Engineering Department.
• Release ECNs including drawings, CAD, BOMs, Packaging specs, DFMEA and DVP, ensuring cover sheet matches data on the documents.
• Release Engineering Alerts and follow up to ensure they have been received.
• Create and maintain project files on shared drives and PLM; enter budget information into CMS as required.
• Send out weekly reports to multiple locations.
• Order and manage office supplies and coordinate general admin tasks.
• Assist in project schedule tracking and reporting.
• Distribute mail and maintain engineering library.

Skills

Reading drawings

Attention to detail

Written & verbal communication

Multi-tasking

Teamwork

Education

High School Diploma

Certificate/Associates Degree

Tools

MS Office

Excel

PowerPoint

Outlook

Job description

Summary

The Engineering Administrator will assist in providing support to the daily operations of the Engineering Department. The Engineering Administrator will perform a wide variety of clerical and support duties such as filing, including creating, editing and distributing a variety of documents, compiling reports, creating presentations and responding to requests for information from all departments. The Engineering Administrator will also generate Project Number Requests, and process purchase order requests.

Core Competencies

• Accountability & Dependability
• Adaptability & Flexibility
• Communication
• Customer Focus
• Decision Making & Judgement
• Detail Oriented
• Development & Continual Learning
• Efficient
• Ethics & Integrity
• Team Work
• Time Management

Job Duties

• Provide support for the Engineering Department
• Release ECNs including drawings, CAD, BOMs, Packaging specs, DFMEA and DVP, ensuring cover sheet matches the data on the documents for release, ensuring accuracy and checking customer specifications are current. Document status and follow up as required.
• Release Engineering Alerts and follow up to ensure they have been received.
• Set up PCRs and maintain PCR/ECN Log.
• Create and maintain project files on Q: drive and L: drive for both Product Engineering and Tooling and also in PLM. Enter budget information into CMS as required.
• Send out weekly reports to multiple locations.
• Manage Corporate Resources – cars, phones, cameras and transponders. Check vehicle inspection forms and ensure cars are serviced in a timely manner; as well as rent vehicles as required. Batteries in phones and cameras are checked on a regular basis.
• Create customs paperwork for new tooling shipments including entering information onto the Statistics Canada CAED website as required. Keep electronic back up documents and list to be prepared for an audit by Stats Can.
• Purchase orders – source items, enter requisitions, enter PO’s, and expedite as required.
• Enter new vendors or vendor changes onto the online Vendor Master Form.
• Manage Customer Specifications for corporation. Continually checking documents for current revision level. Updating as required and emailing members to advise of changes. Module owner for PLM Customer Specifications.
• Check Customer Specific Requirements on a monthly basis and ensure PDC Group receive training on changing requirements. Update training spreadsheet and send copy to HR.
• Order and manage office supplies, ensuring we have reasonable stock of everyday items.
• Order lunches, purchase drinks, napkins, cups as required. Make coffee and ensure boardroom is clean and garbage emptied after meetings. Ensure kitchenette area is clean and clean the coffee pots and maker regularly. Ensure cleaning supplies are stocked.
• Printing and binding of various presentations
• Maintenance of engineering library including customer specifications, BOM’s, drawings, etc.
• Assist in project schedule tracking and project schedule reporting
• Conduct ISO Environmental audits on a rotational basis – approx. 3-4 times per year.
• Distribute mail

Requirements

• Minimum of High School Diploma/ GED
• Prefer Certificate or Associates Degree in related field
• Must be able to read basic drawings.
• Minimum of 2 years office experience in automotive industry
• Proficient in MS Office applications with exceptional skills in Excel, PowerPoint, Outlook email
• Must be team oriented with ability to work independently without direct supervision
• Must be able to relate well and interact with all levels of personnel
• Must have excellent attention to detail
• Must have excellent written and verbal communication skills
• Ability to multi-task and prioritize work appropriately