Employer Liaison & Marketing Assistant

University of British Columbia; Vancouver; Hybrid; CAD 56,000 - 60,000; Full time

Job summary

University of British Columbia is seeking an Employer Liaison & Marketing Assistant to strengthen relationships with Science Co-op Program employers. You will manage the program website and social channels, drive email campaigns, coordinate interviews, and assist in producing branding materials and outreach activities.

The role involves coordinating annual awards, supporting employer engagement, and promoting opportunities for students through various communications channels.

Qualifications

• High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
• Commitment to equity, diversity and inclusion and respect for diverse perspectives.

Responsibilities

• Promote the Science Co-op Program to employers via telephone, email, and video meetings.
• Develop and execute effective marketing email campaigns and outreach to employers.
• Manage interview scheduling between employers and students and coordinate interview logistics.
• Oversee and maintain the program’s website and social media channels to boost engagement with employers and students.

Job description

Job Title Employer Liaison & Marketing Assistant

Job Category CUPE 2950

Job Profile CUPE 2950

Salaried - Sr Program Asst-Gen (Gr8)

Job Family Group Staff - Union Department Program Support | Administrative Leadership 2 | Science Co-op Programs | Faculty of Science

Compensation Range $5,027.00 - $5,413.00 CAD Monthly

Job End Date Ongoing

Posting End Date November 4, 2026 Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary The UBC Science Co-op Program assists qualified Science students every year in securing work placements with Canadian and international employers as part of their education experience. The Science Co-op Program offers a supportive and positive work culture, and this position is part of a dedicated team that is passionate about student success. The incumbent’s primary responsibility as the Employer Liaison and Marketing Assistant is to strengthen the relationship between existing employers and the Science Co-op Program, through managing the program’s website and social media channels, initiating effective email campaigns and other activities in promoting employer’s and student’s engagement with the Co-op program. This position is also responsible for overseeing and scheduling interview scheduling between employers and students, and assisting in the production of branding materials and publications, program’s outreach communication, and other relevant marketing initiatives.

Organizational Status

Reports to the Assistant Director, Administration of the Science Co-op Program. Works closely with the Program Director, Business Development Team, Program Coordinators and other Program Assistants. Works with employers to market, develop, and maintain academic related work opportunities for students.

Employer Relations

• Promoting the Science Co-op Program and explaining program and processes to employers via telephone, email, and video call meetings
• Strategic outreach to existing employers by providing ongoing support and initiating email campaigns, follow-up calls, and perform internet searches for job opportunities suitable for the Co-op Program
• Curating effective marketing email campaigns to employers
• Sourcing relevant job opportunities using various online resources and assessing its suitability for the Science Co-op Program
• Accurately maintaining records of contacts and communication histories in internal databases
• Generating reports and completing job posting, interview and hiring follow-ups, and status updates
• Coordinating the annual Employer Recognition Awards. Tasks include: chairing the committee, awards promotion to students, sourcing the awards items, delegating tasks to other committee members, managing production and delivery of the award packages and coordinating final announcements, communications and promotional campaigns related to the event

Interview Management

• Oversees the interview scheduling process in Science Co-op, and delegating interview requests to Program Assistants
• Schedules Co-op interviews between employers and students within a short turnaround time, resolves interview scheduling conflicts when arise and handles interview cancellations
• Manages interview rooms on site
• Forwards job offers to appropriate Coordinators in a timely manner

Marketing Assistant

• Oversees the program’s social media account in promoting Science Co-op program to prospective students and employers
• Developing outreach communication plan and schedule social media posts (i.e Instagram, web) to further grow followers and awareness to the program
• Managing various annual student contests for student engagement
• Lead the social media committee and host regular meetings for input and feedback from the team
• Assists in the production of branding materials and publications
• Editing and developing content for program’s primary website, provide regular maintenance and update of the website
• Other administrative tasks related to the position

Consequence of Error/Judgement Poor judgment, errors or delay in project deliverables has a significant impact on the program and may lead to loss of student jobs, potential financial support and the reputation and professionalism of the Co‑op Office. All Science Co‑op employees are required to follow UBC's information security policies and procedures. Failure to do so may result in a serious information security breach, which will cause harm to the University and third parties.

Supervision Received Works independently with directions from the Program Director and receive supervision from the Assistant Director, Administration

Supervision Given n/a

Minimum Qualifications

High School graduation, plus two year post-secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Related Co-op or marketing experience preferred.
• Experience or knowledge of Science an asset.
• Ability to effectively market, promote program and services to employers
• Proficiently use Outlook, MS Word, MS Excel, MS PowerPoint at an intermediate level.
• Ability to effectively use Adobe Creative Suite and manage Social Media channels such as Instagram and LinkedIn.
• Knowledge of HTML codes and proficient with website maintenance tools such as Drupal
• Have excellent phone manners and communication skills that is enthusiastic, proactive, and motivated in working with employers.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to be accountable and responsible and ensure all projects and deadlines are met.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to communicate effectively verbally and in writing.
• Possess good email management skills.
• Possess good interpersonal skills.
• Ability to provide excellent quality customer service in a courteous, patient manner.
• Ability to work effectively independently and collaboratively in a team environment.
• Ability to develop and maintain cooperative and productive working relationships.
• Ability to resolve workplace problems, offer solutions and alternatives in a positive way
• Ability to be communicate effectively, empathize with others, overcome challenges and defuse conflict especially when dealing with employers.
• Ability to exercise tact and discretion.

Additional Info

The Science Co‑op team operates with a hybrid work arrangement that offers up to two days a week working from home for those who are interested after their initial training period is completed. The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].