Employer Liaison & Marketing Assistant

The University of British Columbia; Vancouver; On-site; CAD 56,000 - 60,000; Full time

Job summary

The University of British Columbia (UBC) in Vancouver is seeking an Employer Liaison & Marketing Assistant to strengthen ties with partners in the Science Co-op Program. You will manage the program's website, run email campaigns, and support branding and outreach efforts to boost student opportunities and employer engagement.

You will also oversee interview scheduling, coordinate with program staff, and contribute to reports and promotions.

Qualifications

• Experience in coordinating employer relations and marketing activities.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks with tight deadlines.

Responsibilities

• Manage employer relations through outreach and campaigns.
• Coordinate interview scheduling between employers and students.
• Develop and publish marketing materials and social media content.
• Update and maintain program website and branding materials.
• Produce reports on postings, interviews and outcomes.

Skills

Employer relations

Social media management

Email campaigns

Marketing communications

Interview scheduling

Tools

Internal databases

Website editing

Job description

Employer Liaison & Marketing Assistant

Job Category CUPE 2950

Job Profile CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Family Group Staff - Union

Department Program Support | Administrative Leadership 2 | Science Co-op Programs | Faculty of Science

Compensation Range $5,027.00 - $5,413.00 CAD Monthly

Job End Date Ongoing

Posting End Date November 4, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The UBC Science Co-op Program assists qualified Science students every year in securing work placements with Canadian and international employers as part of their education experience. The Science Co-op Program offers a supportive and positive work culture, and this position is part of a dedicated team that is passionate about student success. The incumbent's primary responsibility as the Employer Liaison and Marketing Assistant is to strengthen the relationship between existing employers and the Science Co-op Program, through managing the program's website and social media channels, initiating effective email campaigns and other activities in promoting employer's and student's engagement with the Co-op program. This position is also responsible for overseeing and scheduling interview scheduling between employers and students, and assisting in the production of branding materials and publications, program's outreach communication, and other relevant marketing initiatives.

Organizational Status

Reports to the Assistant Director, Administration of the Science Co-op Program. Works closely with the Program Director, Business Development Team, Program Coordinators and other Program Assistants. Works with employers to market, develop, and maintain academic related work opportunities for students.

Work Performed

Employer Relations

• Promoting the Science Co-op Program and explaining program and processes to employers via telephone, email, and video call meetings
• Strategic outreach to existing employers by providing ongoing support and initiating email campaigns, follow-up calls, and perform internet searches for job opportunities suitable for the Co-op Program
• Curating effective marketing email campaigns to employers
• Sourcing relevant job opportunities using various online resources and assessing its suitability for the Science Co-op Program
• Accurately maintaining records of contacts and communication histories in internal databases
• Generating reports and completing job posting, interview and hiring follow-ups, and status updates
• Coordinating the annual Employer Recognition Awards. Tasks include: chairing the committee, awards promotion to students, sourcing the awards items, delegating tasks to other committee members, managing production and delivery of the award packages and coordinating final announcements, communications and promotional campaigns related to the event

Interview Management

• Oversees the interview scheduling process in Science Co-op, and delegating interview requests to Program Assistants
• Schedules Co-op interviews between employers and students within a short turnaround time, resolves interview scheduling conflicts when arise and handles interview cancellations
• Manages interview rooms on site
• Forwards job offers to appropriate Coordinators in a timely manner

Marketing Assistant

• Oversees the program's social media account in promoting Science Co-op program to prospective students and employers
• Developing outreach communication plan and schedule social media posts (i.e Instagram, web) to further grow followers and awareness to the program
• Managing various annual student contests for student engagement
• Lead the social media committee and host regular meetings for input and feedback from the team
• Assists in the production of branding materials and publications
• Editing and developing content for program's primary website, provide regular maintenance and update of the website
• Other administrative tasks related to the position

Consequence of Error/Judgement

Poor judgment, errors or delay in project deliverables has a significant impact on the program and may lead to loss of student jobs, potential financial support and the reputation and professionalism of the Co‑op Office. All Science Co‑op employees are required to follow UBC's information security policies and procedures. Failure to do so may result in a serious information security breach, which will cause harm to the University and third parties.

Supervision Received

Works independently with directions from the Program Director and receive supervision from the Assistant Director, A