EMIS Administrator, FD Operational Sustainability, Facilities Development

University of Calgary; Calgary; On-site; CAD 85,000 - 110,000; Full time

Job summary

The University of Calgary is seeking an EMIS Administrator to manage the Energy Management Information System across campus. You will ensure EMIS software, databases, and analytics tools are available, secure, and optimized for performance, while collaborating with BMS technicians and IT teams to resolve issues and improve capabilities.

This role focuses on system upgrades, data integration, licensing, documentation, and supporting energy efficiency initiatives within the Facilities Development

Qualifications

• Demonstrated ability to analyze data and information, recognize and solve problems, and document processes.
• Strong analytical skills and ability to troubleshoot across hardware, software, networking, and data integration layers.
• Skilled communicator able to work with colleagues at various levels.

Responsibilities

• Technical Work (80%): Make Skyspark integration accurate, tag points to Haystack, maintain the database, and program views for reporting.
• Perform basic maintenance of SQL databases and troubleshoot EMIS components with IT and vendors.
• Ensure EMIS servers, databases, and analytics tools are operational, secure, and optimized.

Job description

Description

The FD Operational Sustainability within the Facilities Development is currently seeking a Full-time Regular EMIS Administrator.

The Operational Sustainability unit plays a critical role ensuring all University owned buildings and systems are designed and operated to provide safe, reliable, and efficient spaces to conduct research and learning, in alignment with the institutional strategy Ahead of Tomorrow and climate action goals. A central component of this effort is the Energy Management Information System (EMIS), an integrated network of sensors, meters, servers, databases, software applications, and communication infrastructure that provides real time operational and building performance data. Facilities teams rely on this data to make informed decisions that affect daily operations and long term planning.

The EMIS Administrator works in a technically complex environment that spans building automation systems, IT networks, and data analytics platforms. The role requires continuous learning, strong analytical skills, and the ability to troubleshoot issues across hardware, software, networking, and data integration layers. Workload peaks may occur during system upgrades, commissioning of new equipment, major maintenance events, or when responding to unexpected outages or data anomalies. The position requires calm decision making, sound judgment, and effective communication, particularly when addressing time sensitive or high impact issues.

The normal work schedule is a 35 hour week, Monday to Friday, 8:00 a.m. to 3:30 p.m., with occasional overtime during peak periods or critical incidents. While primarily office based, the role may require visits to mechanical rooms, rooftops, or other building spaces to verify equipment, support troubleshooting. The position reports to the Energy Manager and is part of the AUPE Bargaining Unit.

Primary Purpose of the Position (key purpose, functions, roles):

The primary purpose of this position is to serve as the system administrator for the University's Energy Management Information System (EMIS). This includes ensuring that all EMIS servers, databases, applications, and data analytics tools are operational, secure, accurate, and optimized for performance. The EMIS Administrator is responsible for maintaining and enhancing the analytics platform, programming the integration of new data points, particularly metering, and developing system functionality so users can fully leverage the tool for operational and strategic decision making. The EMIS Administrator also helps the BMS technicians as needed.

The position works closely with BMS technicians, IT teams, external vendors, and internal stakeholders to resolve technological issues, improve system reliability, and expand the EMIS's capabilities. Key areas of focus include installation, configuration, troubleshooting, maintenance, and continuous improvement of EMIS related hardware, software, networking components, and analytics tools.

In addition, the EMIS Specialist establishes technical standards, documentation, and procedures for the EMIS, ensuring consistent practices across internal staff and contractors. Through this work, the position plays a central role in supporting energy efficiency, operational excellence, and the University' s broader sustainability objectives.

Summary of Key Responsibilities (job functions include but are not limited to):

Technical Work (80%)

• Make the Skyspark integration an accurate representation of the current EMIS, sort and tag relevant points using the Haystack standard, maintain the database. Add/remove data points as needed.


• Program views in Skyspark that enable the campus community to report meaningful information and operate buildings efficiently.


• Perform basic maintenance of SQL databases.


• Work with technical support to resolve issues arising with the various EMIS components including lighting controls, metering enterprise system, and various other building technologies.


• Work with the Data Analyst and BMS technicians to ensure metering data in Skyspark is complete and
  accurate.


• Ensure all servers and software parts of the EMIS are accessible, up to date, and stable.


• Assist BMS technologists with troubleshooting networking, server, software issues and communicating with IT to achieve an optimal network deployment (fast, safe, reliable).


• Assist BMS technologists with system maintenance tasks as required.

Administrative Work (20%)

• Manage EMIS licensing.


• Plan and perform upgrades related to the EMIS system.


• Manage user accounts.


• Assist the Energy Manager in the development of short and long-term EMIS deployment plans.


• Optimize and document processes related to the EMIS including the maintenance and recovery of the system.


• Assist the Energy Manager with other EMIS related administrative tasks as needed.

Other

• Pleasantly and respectfully interacts with co-workers, supervisor, and members of the University community, consultants, contractors and suppliers.


• Ensure regular work attendance and timely reporting for start of shift.


• Manage own time effectively to accomplish tasks with minimum of overtime.


• Ensures that equipment, workspace, tools and systems supplied by the University are used for the purposes supplied, are maintained in good order and that costs of use are controlled.


• Meet all ongoing OHS initiatives, follows University OHS policies, procedures and OHS Legislation as required; ensuring personal, public and co-worker safety when completing tasks or engaging in potentially hazardous situations.


• Is familiar with the University of Calgary \"Statement on Principles of Conduct\" and conducts themself according to these Principles in all situations when acting on behalf of the University of Calgary.

Qualifications / Requirements:

• Engineering Technologist Diploma preferably in mechanical or instrumentation, or Software, Electrical or Mechanical Engineering degree or relevant equivalent experience.


• Must have a demonstrated ability to analyze data and information, to recognize and solve problems, and to formulate and document processes.


• Experience including work on commercial building automation systems is a strong asset.


• Experience with process improvement is an asset.


• Skilled communicator, with the ability to deal with colleagues at various levels of the organization, including senior management, suppliers, engineering firms, software and hardware suppliers, supporting trades and contractors.


• Demonstrated interest in learning with a proven record of continuous upgrading of technical skills, especially on topics related to IT, energy management, building controls.


• Working knowledge of Windows server operating systems is an asset.


• Experience with network troubleshooting tools is an asset.


• AEE, LEED, IPMVP certification is an asset.


• Must have good hearing and color vision and be able to perform physically demanding work.


• Must have and maintain a valid Class 5 driver's license (cannot be a graduated license) with proven good driving record (abstract required).

Application Deadline: October 01, 2026.

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase 2.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to People & Culture ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.