Elem School Office Assistant - 50% Term (External Posting - for ESP Casuals/Terms)

Simplication; Ottawa; On-site; CAD 33,000 - 41,000; Part time

Job summary

The Ottawa-Carleton District School Board is seeking a creative, dynamic Elementary School Office Assistant for Summerside Public School in Ottawa. This 50% part-time, 3-month term assignment runs 10 months a year.

Under the direction of the Elementary School Office Administrator, you will answer phones, manage records, assist with finances, and support staff, students, and the public. Hours are 17.5 per week, with schedule TBD. Salary $23.98-$29.52 per hour.

Qualifications

• Completion of a Secondary School Diploma, and 1 to 2 years related experience; or an equivalent combination of education and experience.
• Familiarity with legislation including MFIPPA; Immunization of School Pupils Act; OSR Guidelines.
• Proficient in word-processing, databases, accounting software, spreadsheet, desktop publishing, email, and other software; ability to operate standard office equipment.
• Experience with Google applications (docs/sheets/forms, email, calendars, online meetings).
• Strong organizational, time-management, writing, and interpersonal skills.

Responsibilities

• Assist staff, students, and the public; answer phones and handle correspondence.
• Maintain student and staff information and monitor tracking systems; assist with financial accounts.
• Support the school office and provide other related duties as needed.

Skills

Word processing

Databases

Accounting software

Spreadsheets

Email

Google applications

Time management

Writing

Interpersonal communication

Education

Secondary School Diploma

Tools

Accounting software

Office equipment

Job description

External Posting - applications from approved casual and term ESP employees. (Regular (permanent) ESP employees must apply to the Internal posting)

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

ELEMENTARY SCHOOL OFFICE ASSISTANT

Location: Summerside Public School
Position Status: 50% Part-time, 3-Month Term Assignment (possibility of extension)
Work Year:10 months per year
Hours of Work: Monday to Friday, 17.5 hours per week (schedule TBD)
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary Rate:$23.98 to $29.52 per hour (Level 4)
Effective: October 5, 2026

Job Summary

Under the direction of the Elementary School Office Administrator, the Elementary School Office Assistant assists staff, students, and the public; ensures the safety and well-being of students; supports the school office (answering phones, correspondence); maintains student and staff information (recording, monitoring, and tracking systems); assists with financial accounts; and performs other related duties to support the school office.

Qualifications

• Completion of a Secondary School Diploma, and 1 to 2 years related experience; or an equivalent combination of education and experience. Continuous upgrading of computer skills is required.
• Familiarity with relevant legislation including the Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, and the Ministry of Ontario Student Record (OSR) Guidelines.
• Familiarity with Board and school policies and procedures including Board Admissions-Enrolment Guidelines, Board Purchasing Manual;
• Proficient in word-processing, databases, accounting software, spreadsheet, desktop publishing, electronic mail, and integrated and other software applications;Ability to operate standard office equipment and administer public address system;
• Experience working with google applications, (ie. docs/sheets/forms, email, calendars, online meetings)
• Organizational and time-management skills are required to prioritize work.
• Writing skills are required to prepare correspondence and/or reports.
• Interpersonal and communication skills are required to exchange and clarify information, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with the public, staff and students.
• Accounting skills to maintain the budget required (if applicable to the assignment)
• First Aid certification and ability to administer first aid.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position (i.e. move positions) for a period of six (6) months.

Use of Artificial Intelligence in Recruitment

In compliance with the Working for Workers Four Act, 2024, the Ottawa-Carleton DistrictSchool Board discloses that artificial intelligence (AI) technology may be used to assist our hiring team in screening or assessing applicants.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to [e-mail] at any time.

EDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHER