Elem School Office Assistant - 50% Regular (External Posting - for ESP Casuals / Terms)

Ottawa-Carleton District School Board; Ottawa; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading school board in Ottawa is seeking a part-time Elementary School Office Assistant to support office operations at Broadview Avenue PS. The successful candidate will ensure student well-being, assist with administrative tasks, and maintain effective communication within the school community. This role requires a Secondary School Diploma, strong interpersonal skills, and a commitment to fostering a positive learning environment.

Qualifications

• 1-2 years related experience or equivalent combination of education and experience.
• First Aid certification and ability to administer first aid.
• Familiarity with relevant legislation and Board policies.

Responsibilities

• Assist staff, students, and the public; ensure safety and well-being of students.
• Support school office operations including answering phones and maintaining records.
• Assist with financial accounts and perform related duties.

Skills

Organizational skills

Communication skills

Interpersonal skills

Writing skills

Education

Completion of a Secondary School Diploma

Tools

Google applications

Word-processing

Accounting software

Spreadsheet software

Desktop publishing

Job description

External Posting - applications from approved casual and term ESP members and external applicants. (If you are a Regular (permanent) ESP employee, please apply to the Internal posting)

About the OCDSB : The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team :

ELEMENTARY SCHOOL OFFICE ASSISTANT

Location : Broadview Avenue PS

Position Status : 0.50 Regular, Part-time

Work Year : 10 months per year

Hours of Work : Monday to Friday, 17.5 hours per week; 9 : 15 am - 12 : 45 pm

Affiliation : OSSTF District 25 - Educational Support Professionals (ESP)

Salary Rate : $22.98 to $28.52 per hour (Level 4)

Effective : August 25, 2025

Specific Assignment : Safe arrivals, Report Card Set-up, Medical board support, OSR support / set up, Transportation requests - vans, etc., New Registrations, School Messenger, Reports in Aspen

Job Summary

Under the direction of the Elementary School Office Administrator, the Elementary School Office Assistant assists staff, students, and the public; ensures the safety and well-being of students; supports the school office (answering phones, correspondence); maintains student and staff information (recording, monitoring, and tracking systems); assists with financial accounts; and performs other related duties to support the school office.

Qualifications

Completion of a Secondary School Diploma, and 1 to 2 years related experience; or an equivalent combination of education and experience. Continuous upgrading of computer skills is required.

Familiarity with relevant legislation including the Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, and the Ministry of Ontario Student Record (OSR) Guidelines.

Familiarity with Board and school policies and procedures including Board Admissions-Enrolment Guidelines, Board Purchasing Manual;

Proficient in word-processing, databases , accounting software, spreadsheet, desktop publishing, electronic mail, and integrated and other software applications; Ability to operate standard office equipment and administer public address system;

Experience working with google applications, (ie. docs / sheets / forms, email, calendars, online meetings)

Organizational and time-management skills are required to prioritize work.

Writing skills are required to prepare correspondence and / or reports.

Interpersonal and communication skills are required to exchange and clarify information, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with the public, staff and students.

Accounting skills to maintain the budget required (if applicable to the assignment)

First Aid certification and ability to administer first aid.

Application Process

Applications will be considered in accordance with the ESP Collective Agreement, in the following order :

1. First consideration is given to Regular full-time and Regular part-time employees within ESP bargaining unit. You must apply to the Internal Posting.

2. Term and casual employees within ESP bargaining unit are given 2nd consideration. You must apply to the posting marked as 'external'.

3. External applicants (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position (i.e. move positions) for a period of six (6) months.

Evaluation & Assessment : In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance : Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.

If you require accommodations at any point in the selection process, please send an email to at any time.