Electronic File Management Clerk

Gowling WLG; Calgary; Hybrid; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Hybrid work environment

Equal employment opportunities

Job summary

Gowling WLG (Canada) LLP is seeking an Electronic File Management Clerk to join our Medical Defence Practice Group. The successful candidate will join our Medical Defence Law Clerk Team providing support to legal professionals and law clerks in this specialized area of health law.

The successful candidate brings excellent attention to detail, a proven ability to work in a team environment, and a genuine interest in medical defence.

Qualifications

• Minimum of a Legal Administrative Assistant Diploma; Paralegal/Law Clerk certification is an asset.
• Certified in Health Information Management (CHIM) designation is an asset.
• Experience with Relativity is an asset.
• Litigation experience and understanding of Alberta civil litigation process is an asset.
• Strong interpersonal, communication, and teamwork skills.
• Ability to handle a heavy and varied workload.
• Strong knowledge of Microsoft Office Suite.
• Excellent prioritization and organization skills.
• Attention to detail and advanced problem solving.

Responsibilities

• Assist with processing and coding of file materials including medical records, financial statements, and other documentation.
• Liaise with law clerks, legal professionals, and opposing counsel regarding civil litigation materials and administrative law matters.
• Collaborate with cross-functional teams to ensure accurate, secure, and timely document processing.
• Organize, track and maintain documentation relevant to the files and proactively undertake follow-up.
• Assist in preparing expert packages including electronic organization of documentation.
• Track and organize large volumes of data while supporting process improvement in file management.
• Other duties as assigned.

Skills

Attention to detail

Teamwork

Microsoft Office

Prioritization

Organization

Discretion/ confidentiality

Communication

Problem solving

Education

Legal Administrative Assistant Diploma

Paralegal/Law Clerk Certification

Tools

Relativity

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

PROFILE

We are currently hiring an Electronic File Management Clerk to join our Medical Defence Practice Group. The successful candidate will join our Medical Defence Law Clerk Team providing support to legal professionals and law clerks in this specialized area of health law. The successful candidate brings excellent attention to detail, a proven ability to work in a team environment, and a genuine interest in medical defence.

RESPONSIBILITIES

• Assist with processing and coding of file materials including medical records, financial statements, and other documentation;
• Liaise with the law clerks, legal professionals, and opposing counsel as required in relation to civil litigation materials and administrative law matters referred to hearings;
• Collaborate with cross-functional teams to ensure accurate, secure, and timely document processing;
• Organize, track and maintain documentation relevant to the files and proactively undertake follow-up as required;
• Under the direction of the law clerks, assist the legal professionals in preparing expert packages including electronic organization of documentation;
• Track and organize large volumes of data while supporting process improvement in file management;
• Other duties as assigned.

QUALIFICATIONS

• A minimum of a Legal Administrative Assistant Diploma with preference being given for Paralegal/ Law Clerk Certification from a recognized post-secondary institution;
• Certified in Health Information Management (CHIM) Designation is an asset;
• Experience with Relativity is an asset;
• Litigation experience with a solid understanding of the steps in the Alberta civil litigation process is an asset;
• Strong interpersonal, communication, and teamwork skills, including the ability to take direction and receive mentoring from team members;
• Ability to handle a heavy and varied workload;
• Ability to adapt to the needs of the client and the needs of the legal professionals;
• Strong knowledge of Microsoft Office Suite;
• Excellent prioritization and organization skills;
• Excellent attention to detail;
• Advanced problem solving skills and flexibility, including the ability to set priorities while dealing with conflicting and emerging priorities;
• Demonstrated commitment to a high level of professionalism, confidentiality, and discretion is required;
• Understanding of medical terminology is an asset.

Gowling WLG (Canada) LLP is proud to offer equal employment opportunities.

• Gowling WLG (Canada) LLP employees benefit from a hybrid work environment.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.