Elections Coordinator, Administration

City of Ottawa; Ottawa; On-site; CAD 81,000 - 103,000; Full time

Job summary

Eine innovative Stadtverwaltung sucht eine engagierte Person zur Leitung der kommunalen Wahlen und der französischen Sprachdienste. In dieser spannenden Rolle sind Sie verantwortlich für die Planung und Durchführung von Wahlen, die Einhaltung gesetzlicher Vorgaben und die Zusammenarbeit mit verschiedenen Interessengruppen. Sie bringen Ihre Fähigkeiten im Projektmanagement und in der Kommunikation ein, um sicherzustellen, dass alle Wahlprozesse reibungslos ablaufen. Diese Position bietet die Möglichkeit, einen echten Einfluss auf die kommunale Demokratie zu haben und die Bürgerbeteiligung zu fördern. Wenn Sie eine Leidenschaft für öffentliche Verwaltung und einen starken Sinn für Gemeinschaft haben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifications

• 4 Jahre Erfahrung in der Verwaltung kommunaler Wahlen.
• Kenntnisse in der Erstellung von Wahlmanagementdatenbanken erforderlich.

Responsibilities

• Koordination der technischen und administrativen Aktivitäten für Wahlen.
• Leitung der Planung und Umsetzung kommunaler Wahlprogramme.

Skills

Kommunikation

Projektmanagement

Analytische Fähigkeiten

Entwicklung von Richtlinien

Politische Sensibilität

Education

Bachelor in Betriebswirtschaft

Bachelor in Politikwissenschaft

Tools

MS Office

MS Project

Wahlmanagementsysteme

Job description

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Requisition ID: 17510
Department: Office of the City Clerk
Service: French Language Services & Mun Elections
Branch:Elections Branch
Employment Type: 1 Temporary Full Time Position (Up to 18 months)
Work Hours: 35hours per week
Affiliation: MPE
Salary Information: $81,359.46- $102,891.88annually (2025 rates of pay)
Location: 1221-B Cyrville Road|110 Laurier Avenue West
City: Ottawa, ON
Job Category: Administrative and Support Services
Application Close:21/05/2025

JOB SUMMARY

Municipal Elections & French Language Services is responsible for the planning, implementation and administration of policies and programs for Municipal Elections and French Language Services for the City of Ottawa. The service area prepares for and administers municipal elections, by-elections, and appointment processes to fill City Council vacancies that occur during a Term of Council. The City Clerk and the Elections Office ensure that the municipal elections, by-elections, and appointment processes fully comply with the responsibilities, requirements, and principles set out in the Municipal Act, 2001 and the Municipal Elections Act, 1996 (the MEA).

You are responsible for coordinating, monitoring, and providing guidance on technical and administrative activities in relation to the conduct of municipal elections and by-elections for the offices of mayor, city councillors and school board trustees on the four District School Boards consistent with all legislative requirements of the MEA, Municipal Act, 2001, Education Act, Assessment Act and the Accessibility for Ontarians with Disabilities Act. You plan and deliver assigned activities, projects, and services consistent with the needs and strategic direction of the unit, branch and service area while working with other staff within the service area and with internal and external stakeholders.

You participate on the Elections Management Team in a support role and provide professional leadership and coordination in the planning, implementation, and administration of assigned municipal policies and programs for municipal elections.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business Administration, Public Policy, Political Science or other related field.

Minimum of 4 years of experience within a large municipal setting with specific emphasis on the administration of municipal elections is required, including 3 years of in-depth work experience preferably supplemented with project management and supervisory experience

Experience with corporate software and creating an election management database is required

Preference will be given to candidates with experience developing business cases for new programs and projects

CERTIFICATIONS AND LICENCES

Completion of Municipal Administration Program (MAP) from AMCTO is desirable

Project Management Professional (PMP) certification is an asset

KNOWLEDGE

• General knowledge of the City of Ottawa and of corporate and departmental policies and procedures
• Legislation, policies, regulations, guidelines and operational procedures relevant to the operational area
• Contract document preparation, the tendering process and supervision of field services
• Supervisory experience and motivational techniques. Working knowledge of corporate human resource policies, practices and collective agreements related to managing in a unionized environment, including hiring, dismissal, performance management and the grievance procedure
• Financial management practices and budget processes
• Methods used to deal with the media in a professional manner
• Standards specific to specialty area
• Project Management principles
• Equipment operation specific to elections, including vote counting equipment.
• Computer applications, including MS Office, MS Project, and election management systems.
• Must be familiar with all applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and City policies and procedures.

COMPETENCIES, SKILLS AND ABILITIES

• Ability to communicate effectively, both orally and in writing, at all levels of the organization and with external stakeholders
• Demonstrated ability to interpret legislation
• Ability to develop projects, policies and procedures applicable to the program area
• Demonstrated political and organizational acuity, including relationships between staff, media, the public, elected officials, and candidates for elected office.
• Excellent analytical ability and strong decision making skills
• Ability to function well under pressure in a fast-paced environment
• Results oriented and ability to achieve goals by setting challenging but realistic targets and deadlines and managing work effectively
• High level of competency in interpersonal relations and communication with strong customer service and results driven orientation
• Highly organized and strong attention to detail

WHAT YOU NEED TO KNOW

• Language Requirement:Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at [e-mail] .