Wilkar - Administrative Assistant

Wilkar; Quebec; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in property management is seeking a dedicated Administrative Assistant to join their team in Westmount. This role involves supporting the Property Manager while ensuring a welcoming environment for residents and suppliers. The ideal candidate will be bilingual in French and English, possess strong organizational skills, and have a proactive approach to administrative tasks. With a commitment to excellence and a culture built on trust, this company offers a dynamic work environment with opportunities for growth. If you thrive in a fast-paced setting and are eager to make a difference, this is the perfect opportunity for you.

Benefits

Competitive salary

Attractive time-off policy

Opportunities for growth

Qualifications

• 3+ years of relevant administrative and customer service experience.
• Fluent in French and English for effective communication.

Responsibilities

• Greet and assist residents, visitors, and suppliers at the front desk.
• Maintain and update filing systems and databases.

Skills

Fluent in French

Fluent in English

Adaptable to learning new operating systems

Excellent leadership skills

Strong communication skills

Proactive and organized

Stress management

Computer literate

Education

Bachelor Degree

Tools

Upperbee

Google Workspace

Job description

Job Description:

Job information Wilkar - Administrative Assistant from the Company Wilkar. This latest Wilkar - Administrative Assistant job vacancy is located in the city Westmount, QC H3Z 1C4, in the country Canada. This opening is open to job seekers with a Bachelor Degree. Job vacancies in this Administrative field have been published up to the specified time.

Job Responsibility:

Wilkar Property Management Inc., based in Westmount, specializes in residential condominium property management in the Montreal area. We are committed to caring for each condo community as if it were our own, which sets us apart. We pride ourselves on a company culture built on trust, transparency, and respect. We are seeking an onsite Administrative Assistant to work alongside a Property Manager managing prestigious condominiums in Westmount. The Assistant will greet residents and/or suppliers at the front desk and support the Property Manager with administrative tasks.

Roles, Responsibilities and Activities:

1. Work onsite.
2. Greet and assist residents, visitors, and suppliers.
3. Maintain and update filing systems and databases (lease copies, contact info, service contracts, by-laws, documents, etc.).
4. Handle administrative correspondence via communication portals, emails, and phone (memos, notices, newsletters, inquiries, service requests, complaints, rule violations, document requests, etc.), with approval from the Property Manager.
5. Manage amenity bookings and deliveries.
6. Organize moves, handle key/magnetic chip/garage key requests, update intercom systems as needed.
7. Assist the Property Manager with administrative tasks as required.

Desired Qualifications:

1. Fluent in French and English (oral and written). English is essential for responding to English-speaking clients.
2. Adaptable to learning new operating systems.
3. Familiarity with Upperbee and Google Workspace is an asset.
4. At least 3 years of relevant administrative and customer service experience.
5. Team player, capable of working independently.
6. Excellent leadership and communication skills.
7. Proactive and organized.
8. Capable of stress management.
9. Positive attitude.
10. Computer literate.

Benefits:

1. Competitive salary.
2. Attractive time-off policy.
3. Opportunities for growth within a dynamic company.

Keywords: Westmount jobs

Application deadline: 2025-06-08