Part-time Office Assistant 2 - Security & Safety

Clark College; Vancouver; On-site; CAD 30,000 - 60,000; Part time

Job summary

Clark College is seeking a part-time Office Assistant 2 to support the Security & Safety department. The role involves clerical duties, data entry, and responding to inquiries. Ideal candidates will have strong organizational and communication skills, along with proficiency in Microsoft Office. This position is in-person, requiring up to 16 hours per week, and is not eligible for benefits.

Qualifications

• Candidates must demonstrate strong computer skills and excellent communication abilities.
• High school diploma or equivalent is required.
• Experience in customer service and organizational skills is essential.

Responsibilities

• Respond to inquiries regarding departmental services and procedures.
• Sort, file, and tabulate various documents and records.
• Maintain confidentiality of records and student information.

Skills

Customer Service

Organizational Skills

Interpersonal Communication

Written Communication

Computer Skills

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Job description

Description

Clark College is currently accepting applications for a part-time Office Assistant 2 position. This position supports the Security & Safety department and reports to the department's Security Manager. The work schedule for this position may vary, but will typically be up to 16 hours per week working late afternoon shifts up to 5:00 pm (ideally Mondays, Wednesdays and Fridays from 9 am - 2:30 pm). This part-time position will work 100% in person. This position is not eligible for benefits.

This position performs a variety of routine clerical duties such as processing documents and records, extracting and compiling records or data, responding to routine inquiries from the public concerning Security and Safety services and procedures, maintaining and monitoring established record keeping, filing and data base systems, and producing forms, letters, record entries and other material. May perform data retrieval and modification and enter data on numerical or alphabetical data entry equipment.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

Position Responsibilities

JOB DUTIES AND RESPONSIBILITIES:

• Following established guidelines, respond to inquiries regarding departmental services and procedures to include answering telephone calls and receiving and referring visitors.
• Sort, file and tabulate various documents and records; establish and prepare new files or categories within established filing systems; enter and retrieve data using electronic files; remove and log materials; maintain status and file reports.
• Maintain Lost and Found Inventory following established procedures.
• Perform data entry and maintain documents and files.
• Perform data inquiries in multiple computerized systems and databases.
• Maintain the confidentiality of records, student information and other data.
• Receive and transfer telephone calls; relay information to staff or take messages when appropriate.
• Serve as designated Campus Security Authority as defined by the Clery Act.
• Perform other duties as assigned.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

• High school diploma or equivalent.
• Strong computer skills and familiarity with Microsoft Office Suite, as well as the ability to quickly learn new software systems as required.
• Excellent customer service, organizational skills, interpersonal and written communication skills.

Supplemental Information

JOB READINESS/WORKING CONDITIONS:

• Ability to work at a computer station for long periods of time.
• Ability to manage and prioritize multiple tasks simultaneously.
• Ability to adapt and effectively respond to dynamic events, even when circumstances are unclear. Ability to adjust to changing needs, requirements and expectations as required.
• Ability to remain professional, enthusiastic and committed to service. Ability to deal with difficult people and situations combined with the ability to remain calm in a stressful environment.
• Willingness and ability to maintain a positive professional working relationship with colleagues in a fast-paced, high-energy and high-pressure working environment.
• Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
• The initial appointment will include a 6-month probationary period, and the employee will earn permanent status after successfully completing probation.
• This position is represented by Washington Public Employees Association.
• Prior to a new hire, a background check including criminal record history will be conducted which includes a sexual misconduct background check as required under RCW 28B.112.080. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

SALARY RANGE: $17.02 - $21.90/hour. | Step B-M | Range: 32 | Code: 100I

Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.

APPLICATION DEADLINE:

Required application materials must be completed and submitted online by 3 p.m., May 20, 2025.

REQUIRED ONLINE APPLICATION MATERIALS:

• Clark College online application
• Current resume, with a minimum of three (3) references listed.
• Responses to the supplemental questions included in the online application process.

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call [phone] or email [e-mail].

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at [phone] or by video phone at [phone].

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, [phone] or [e-mail]. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.

Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Thao Schmidt, Director of Employment Services, 360-992-2628, [e-mail], 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources

May 13, 2025

25-00041