Administrative Assistant / Coordinator - Western Canada

Jacobs; Edmonton; On-site; CAD 43,000 - 66,000; Full time

Job summary

A leading company in environmental projects seeks an Administrative Assistant to support travel coordination and administrative tasks for field staff across Western Canada. The role requires strong organizational skills and proficiency in MS Office, particularly Excel. The ideal candidate will manage documentation, assist with training, and ensure compliance with health and safety policies.

Qualifications

• Highly organized and detail-oriented.
• Fluent written and verbal English skills.
• Accurate record keeping.

Responsibilities

• Coordinate travel and equipment for field workers.
• Assist with document control, data entry, and filing.
• Support expense team with submitting staff expenses.

Skills

Organization

Communication

Time Management

Customer Service

Education

High School Diploma

Tools

MS Office Suite

Excel

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery, and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

It takes a great team to deliver environmental projects that clean up our communities and improve our natural resources. This includes those who coordinate travel and equipment for field workers to the field. We’re seeking an Administrative Assistant to work with a team supporting travel coordination for field staff and tracking field resources while following Jacobs and client policies. You’ll apply your strong communication skills as you work with customers to resolve issues and problems.

Based in Western Canada, you will support various field programs by assisting with administrative tasks, including document control, data entry, filing, and clerical tasks related to maintaining health and safety policies and procedures at Jacobs. This role will also include organizing necessary training and PPE prior to employees heading to client sites. Additionally, you will support our expense team with submitting staff expenses for travel conducted on company business.

• The ideal candidate will support our HSE team with setting up training and supporting our expense team with field expenses during our busy field season. This candidate will support our team across North America and will need to be flexible with their schedule due to supporting various time zones. This position can be based out of one of our Western Canada offices (Calgary, Edmonton, Vancouver, Victoria, or Prince George); alternate locations may be considered based on the individual application. The position includes evening and weekend support, with work performed on an as-needed basis.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations, enabling them to deliver their best work.

Here's what you'll need

• High School Diploma
• Highly organized and detail-oriented
• Accurate record keeping and strong time management skills
• Experience with MS Office Suite, with expert Excel skills
• Fluent written and verbal English skills

In addition to the minimum qualifications, the ideal candidate will also possess the following

• Demonstrated customer service and communication skills
• Investigation and troubleshooting techniques
• Basic understanding of accounting processes

Posted Salary Range Minimum: $43,200.00

Posted Salary Range Upper: $65,340.00

The base salary range for this position is $43,200.00 to $65,340.00. This range reflects the minimum and maximum target for new hire salaries for the position across British Columbia, Canada locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.