Accounting/Office Assistant

PT Holdings LLC; Golden Horseshoe; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company is seeking an Accounting/Office Assistant to ensure efficient office operations. Responsibilities include billing, collections, and administrative tasks. The ideal candidate will have strong computer skills and at least 2 years of experience. Join a dynamic team committed to diversity and equal opportunity.

Benefits

Medical, Dental, Vision, Life, and Disability Insurance

401K Plan

PTO and Sick Leave

Qualifications

• At least 2 years in a related role or industry.
• Pass pre-employment drug screening and criminal background check.

Responsibilities

• Bill customers, decode service orders, and update billing information.
• Manage daily mail, order supplies, and submit payroll timesheets.

Skills

Problem Solving

Customer Service Communication

Strong Computer Skills

Education

Associate or Bachelor's Degree

Tools

Excel

Adobe Acrobat

Job description

Description

Position at Ace Service Company

This is an in-person position in Needham, MA

Accounting/Office Assistant

Ace Service Company seeks a passionate multitasking professional to help ensure our office runs efficiently and positively daily. Are you ready to bring your skills to a dynamic and multifaceted role?

Responsibilities

• Bill customers, decode service orders, and update billing information
• Handle collections via calls and emails, process credit card payments, and deposit checks
• Maintain essential documents such as COIs, W-9s, and tax-exempt certificates

Accounts Management

• Enter invoices, execute weekly check runs, and reconcile vendor statements
• Record monthly journal entries

Office Administration

• Manage daily mail, order supplies and uniforms
• Submit payroll timesheets for technicians and office staff, and reconcile with Dayforce
• Oversee safety equipment and PPE
• File airport reports, renew licenses, assist with OSHA reporting, document incidents, and handle claims
• Manage calls, emails, and service tickets
• Support Open Enrollment and onboarding of new employees
• Perform additional duties as assigned by management

Minimum Qualifications

• Education: Associate or bachelor's degree preferred
• Experience: At least 2 years in a related role or industry
• Skills: Strong computer skills, problem-solving abilities, proficiency in Excel and Adobe Acrobat, excellent customer service communication
• Requirements: Pass pre-employment drug screening and criminal background check; minimum age 18

Perks

• Medical, dental, vision, life, and disability insurance
• 401K plan
• PTO and sick leave

Town Shares Program

Opportunity to share in the company's long-term success as you grow with us!

Ace Service Company has been serving since 1947, specializing in commercial cooking, refrigeration, HVAC, ware-washing, and ice machine repair. We serve Massachusetts, Rhode Island, and Southern New Hampshire with a team of factory-trained, CFESA-certified technicians. We offer 24/7 emergency service, stocked trucks, and rapid response to keep your equipment running smoothly.

We are committed to diversity and equal opportunity employment, welcoming all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.