S-24-284 | Administration Technician - Recruitment and Movement of Personnel (Replacement)

Eastern Townships School Board; Magog; On-site; Full time

Job summary

A leading educational institution is seeking an Administration Technician for their Human Resources department. This role involves various technical tasks related to recruitment and personnel management. The ideal candidate will be bilingual and possess strong communication skills, along with experience in HR processes. This is a full-time position based in Magog, Quebec, with a workload of 35 hours per week. The effective date of employment is July 7, 2025, and the expected end date is August 2026.

Qualifications

• Minimum of one year experience in human resources, particularly with staffing.
• Bilingual in French and English required.

Responsibilities

• Participate in recruitment and movement of personnel.
• Verify academic and professional qualifications of candidates.
• Organize and run orientation sessions for new staff.

Skills

Bilingual

Communication

Interpersonal Skills

Education

Diploma of College Studies in Business Administration

Tools

Microsoft Office

GRICS

Atlas

Job description

Details of the position

Job title:

Administration Technician - Recruitment and Movement of Personnel (replacement)

School / Centre / Department :

Human Resources - Board Office

Location :

Magog, Quebec

Workload :

35 hours per week

Monday to Friday, 8:00 am to 4:00 pm

Desired effective date :

July 7, 2025

Expected end : August 2026

Hourly Rate :

$27.07 - $36.14

Supervisor :

Director of Human Resources

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing various technical tasks related to the management of human, development and implementation of standards and activities related to administrative operations. As part of his or her duties, the employee may assist professionals and senior staff.

Description of tasks

The employee may be required to:

• Participate in the recruitment and movement of personnel
• Verify or determine, in accordance with standards, the level of academic and professional qualifications of candidates
• Ensure the authenticity of documents produced
• Verify work history and follow-up on candidate background checks
• Organize exam sessions, administer tests and other required examinations
• Welcome new staff and inform them of general working conditions, in particular by organizing and running orientation sessions.
• Participate in the drafting of job descriptions
• Provide information to staff regarding any questions they may have concerning collective agreements or other regulations
  
  

Other Tasks

• Develop and adapt work methods and procedures, and oversee their application in day-to-day operations with regards to recruitment and movement of personnel
• Apply or adapt management techniques to specific administrative activities and day-to-day operations
• Produce and transmit reports to the organizations concerned
• Open employee files in the pay system
• Oversee staffing updates in the pay system
• May be called upon to train less-experienced technicians and coordinate the work of support staff in carrying out technical operations programs.
• Perform other related tasks as required
  
  

Desired profile

Schooling

Meet one of the following profiles:

• Hold a diploma of college studies in Techniques de l'administration générale (Business Administration) or in another appropriate technical program
• Hold a diploma or an attestation of studies recognized as equivalent by the competent authority
  
  

Experience And Other Requirements

• Bilingual, French and English (oral and written)
• Knowledge of GRICS, particularly the Paie et GRH system and the Postes module
• Experience with the Atlas recruitment platform
• Proficiency with the Microsoft Office suite, particularly with Excel, Word, SharePoint, and Teams as well as the Google environment
• Good communication and interpersonal skills
• Minimum of one (1) year of experience in human resources, particularly with staffing and internal movements
  
  

The evaluation process for this position may include administrative tests.