Administrative Assistant - Summer School Data Set Up

Fort McMurray Catholic School Division; Fort McMurray; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established educational institution is seeking a temporary Administrative Assistant to support the setup of Summer School. This role involves data entry, managing student registrations, and maintaining records with a focus on accuracy and attention to detail. The ideal candidate will possess strong communication and customer service skills, and be proficient in Microsoft Office and G-Suite applications. This is a fantastic opportunity to contribute to a supportive educational environment while gaining valuable experience in administrative tasks.

Qualifications

• At least 2 years of recent experience in reception/office environment.
• Proficient in Microsoft Office applications and G-Suite products.

Responsibilities

• Input new student registrations accurately and efficiently.
• Maintain and update student records and issue class lists.

Skills

Data Entry

Microsoft Office (Word, Excel)

G-Suite (Gmail, Sheets, Docs)

Communication Skills

Customer Service

Education

Office Administration Diploma

Tools

Edsembli

Job description

Posting: Admin 4 – Administrative Asst – Summer School Data Set Up

Location: Saint Gabriel and/or Holy Trinity Catholic School

Hours/Week: 35 Hours per week

Status: Temporary

Start and End Date: May 20, 2025 - June 27, 2025

Closing Date: May 14, 2025

Job ID: SSAdmin04-05082025

The FMCSD requires a temporary Administrative Assistant to support the setup of Summer School.

Qualifications

• Office Administration Diploma from a recognized post-secondary program
• At least 2 years of recent experience in reception/office environment
• At least 2 years of data entry experience
• Strong data entry/keyboarding skills with an emphasis on accuracy
• Equivalent combinations of related post-secondary education and experience may be considered
• Proficient in Microsoft Office applications, including Word and Excel
• Proficient in G-Suite products including Gmail, Sheets, and Docs
• Strong verbal and written communication skills
• Ability to handle sensitive and confidential matters with discretion
• Strong customer service skills demonstrating professionalism, tact, courtesy, and diplomacy

Responsibilities and Duties

• Data entry: input new student registrations accurately and efficiently
• Gather registration information
• Input student data into Edsembli
• Validate data accuracy; identify anomalies using critical thinking
• Monitor for duplicate registrations and correct as needed
• Set up student emails
• Maintain and update student records
• Follow instructions carefully and take clear notes
• Issue class lists
• Contact families if necessary
• Assist Principal with additional setup tasks for the school

The successful candidate will need to provide a Criminal Reference Check and a Vulnerable Sector Check. FMCSD will contact previous employers for references. All employees should be computer literate, including email, internet, and MS Office skills.

Applications must be received by 4:00 pm on the closing date to be considered. We thank all applicants for their interest. Please submit resumes with the job reference number in the subject line.