Cabinet Committee Coordinator

Nova Scotia; Nova Scotia; On-site; CAD 2,000 - 3,000; Full time

Job summary

A key role within the Executive Council Office requires a Cabinet Committee Coordinator to manage meeting logistics, document decisions, and maintain databases. The ideal candidate thrives in a fast-paced environment and possesses strong leadership and organizational skills. This position offers opportunities for career development and a supportive workplace culture.

Benefits

Defined Benefit Pension Plan

Health Insurance

Dental Insurance

Life Insurance

Employee and Family Assistance Programs

Qualifications

• Minimum 4 years of related experience in a senior administrative role.
• Ability to work independently and solve problems.

Responsibilities

• Coordinate logistical requirements for Executive Council meetings.
• Ensure decisions are documented and communicated.

Skills

Leadership

Communication

Organizational Skills

Analytical Thinking

Time Management

Education

Post-secondary program in secretarial, business administration, or paralegal studies

Tools

MS Office Suite

SharePoint

FileNet

Job description

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Union Status: Exclusion - Non Union - NSPG

Closing Date:30-May-25 ( Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Executive Council Office (ECO) provides central leadership to achieve government priorities and support for executive leadership. It supports the Premier, Executive Council (Cabinet) and its Committees in decision-making and strategic priority setting by providing policy, legal, communications, and labour relations advice.

About Our Opportunity

The Cabinet Committee Coordinator is an essential role within ECO and is responsible for leading and coordinating a broad range of activities and functions that support the efficient and effective operation of the Executive Council and its Committees.

Working as part of a team, the successful incumbent will be accountable to ensure all logistical matters associated with meetings of the Executive Council and its Committees are organized in a timely manner and decisions are properly documented and communicated.

The successful candidate will thrive on working in a fast-paced and dynamic environment, possessing the ability to prioritize and problem-solve under tight timelines.

Primary Accountabilities

Independently review submissions to the Executive Council for adherence to ECO standards. This examination requires thorough knowledge and understanding of the different types of submissions that are considered by the Executive Council and its Committees.

Coordinate all logistical and technical requirements to ensure the efficient management of Executive Council and Committee meetings. This includes liaising with Minister and Deputy Minister offices to confirm Ministers’ attendance at meetings, preparation and compilation of all necessary meeting materials for advance distribution to Ministers and Senior Officials.

Ensure all decisions of the Executive Council and its Committees are properly documented, communicated and released, which includes drafting official documents such as Orders in Council and Minute Letters.

Maintain electronic databases for submissions to the Executive Council and the public-facing Orders in Council website, ensuring that submissions and decisions of the Executive Council and its Committees are recorded accurately.

Play a key role in the preparation of highly confidential documents associated with key government transitions such as the swearing in of a new government.

Qualifications and Experience

The successful candidate will be/possess:

• A graduate of a post-secondary program in secretarial, business administration, or paralegal studies, plus a minimum of four (4) years of related experience in a senior administrative role. An equivalent combination of training and experience may be considered.
• A self-motivated individual who naturally leads, inspires, and takes initiative to ensure team success.
• Demonstrated ability to work independently with minimal supervision, analyze situations thoroughly and solve problems independently.
• A high degree of professionalism, tact and diplomacy and proven experience in exercising discretion and confidentiality.
• Strong time management skills with an ability to prioritize under tight deadlines.
• Evidence of strong communication skills (both verbal and written), organizational skills and sound judgement. Proficiency with MS Office Suite (Word, Excel,PowerPoint) and web-based applications (such as SharePoint)are required.
• Experience using FileNet is considered an asset.

Leadership competencies required for this position include: Attention to Detail, Analytical Thinking, Adaptability and Flexibility and Teamwork and Collaboration.

Equivalency

Equivalencies may include, but are not limited to:

• Several years ofexperience in an administrative field.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan , Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees .

Working Conditions

Typical operating hours of the office are within 8:30 am to 5:00 pm, in-office Monday to Friday, however occasional pressures may require work outside typical hours.

What We Offer

• Career development opportunities where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace. Our employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies
• A dynamic, client-focused setting where service excellence and teamwork are our focus

Pay Grade: EC 07

Salary Range: $2,335.21- $2,919.02Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Womenin occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. We are committed to providing an inclusive and accessible recruitment process. If you require an accommodation throughout the recruitment process, please let us know.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concernsmay be directed [e-mail].