Pediatrics Clinical Research System Coordinator (OnCore Specialist)

University of Wisconsin Madison; Brantford; Hybrid; CAD 63,000 - 73,000; Full time

Job summary

Join a dedicated Pediatric Clinical Research Coordination team at a leading university. As an OnCore Specialist, you'll manage clinical trials, ensuring compliance and efficiency. Collaborate with researchers to streamline processes and report on study metrics. This role offers a chance to contribute to impactful pediatric research while working in a supportive environment.

Benefits

Generous vacation and holidays

Competitive insurances and savings accounts

Retirement benefits

Qualifications

• Proficiency in using OnCore or similar CTMS.
• Experience working with pediatrics in a research or clinical setting.

Responsibilities

• Plans and coordinates projects and quality improvement efforts.
• Analyzes data and trends, compiles progress reports.
• Establishes and monitors project budgets.

Skills

Organizational Skills

Communication

Problem-Solving

Attention to Detail

Time Management

Education

Bachelor's Degree

Tools

OnCore

Job description

Job Summary:

Want to join a fun, hard-working, and collaborative team? Come join the Pediatric Clinical Research Coordination (PCRC) team! The UW PCRC team is a central department resource that supports clinical research across multiple divisions in the Department of Pediatrics. The OnCore Specialist plays a pivotal role in supporting institution and department level research efforts by ensuring that clinical trials are conducted efficiently, accurately, and in compliance with all relevant policies and regulations.

The Department of Pediatrics OnCore Specialist is responsible for the comprehensive management and support of the OnCore Clinical Trials Management System (CTMS). This role is critical in ensuring the efficient and compliant execution of clinical research studies by streamlining and automating processes within the OnCore system. The specialist will work closely with the PCRC team as well as Principal Investigators, research coordinators, and administrative staff across the department to build and maintain OnCore records and consult on OnCore functionalities and requirements. Additionally, they will utilize OnCore reports to update key personnel on study status and metrics.

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 200 faculty in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. To learn more about the department's work and accomplishments, please visit: https://www.pediatrics.wisc.edu/.

Responsibilities:
Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.

• 40% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations


• 20% Develops, enhances, and maintains operational standards and systems to support project teams


• 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions


• 10% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting


• 10% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Preferred:
- Proficiency in using OnCore or similar CTMS
- Strong understanding of clinical trial processes
- Experience working with pediatrics in a research or clinical setting
- Experience working with both investigator initiated, and industry sponsored clinical trials
- Familiarity with research billing compliance

Additional knowledge, skills, and abilities:
- Excellent organizational, communication, and problem-solving skills
- Ability to manage multiple projects at the same time
- Excellent attention to detail and organizational skills
- Excellent time management and prioritization

Work Type:

Full or Part Time: 90% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $63,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $63,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

SMPH Academic Staff Benefits flyer: (https://uwmadison.box.com/s/r50myohfvfd15bqltljn0g4laubuz7t0)

Additional Information:

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Ashley Rupnow
[e-mail]
608-265-3961
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Project Coordinator(AD035)

Department(s):

A53-MEDICAL SCHOOL/PEDIATRICS/PEDIATRICS

Employment Class:

Academic Staff-Renewable

Job Number:

315111-AS

The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Division Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.