Scheduling Clerk - SMHC 1

Winnipeg Regional Health Authority; Selkirk; On-site; Full time

Job summary

A leading healthcare organization is seeking a Scheduling Clerk to manage staff schedules at Selkirk Mental Health Centre. The role involves data entry, communication with staff, and ensuring effective scheduling. Candidates should have strong organizational and communication skills, along with experience in a healthcare environment.

Qualifications

• Minimum 6 months' experience scheduling staff in a large 24-hour environment.
• Experience with ESP Timekeeping preferred.

Responsibilities

• Assist in maintenance of Direct Service Staff schedules.
• Enter data in the ESP scheduling system.

Skills

Communication

Organizational Skills

Interpersonal Skills

Negotiation Skills

Data Entry

Education

High School Diploma

Tools

Microsoft Office

Job description

Requisition ID: 381154

Position Number: 20064235, 20076937

City: Selkirk

Employer: Shared Health

Site: Selkirk Mental Health Centre

Department / Unit: SH Scheduling Office SMHC

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 06/09/2025

FTE: Casual

Anticipated Shift: Days, Evenings, Nights, Weekends, Standby coverage as required, Non-Repeating (non-conforming)

Daily Hours Worked: 7.25

Annual Base Hours: 1885

Salary: $24.988 , $25.627 , $26.344 , $27.071 , $27.797 , $28.665

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under the direction of the Nurse Scheduling Manager, the Scheduling Clerk, in collaboration with the Coordinators of Patient Services (CPSs), assists in the maintenance of Direct Service Staff* schedules by entering data in to the ESP scheduling system, assigning, scheduling and communicating with Direct Service Staff, and other relevant disciplines at SMHC.

*Registered Nurses, Registered Psychiatric Nurses, Licenced Practical Nurses, Psychiatric Nursing Assistants 1, and Psychiatric Nursing Assistants 2

Experience

• Minimum of 6 months' experience scheduling staff in a large 24-hour environment.
• Experience with ESP Timekeeping preferred.
• Experience working in a healthcare environment/familiarity with medical terminology preferred.
• Data entry experience preferred.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies: formal training in applied office skills required.

Qualifications and Skills

• Ability to interpret collective agreements, acts, policies, and procedures.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Demonstrated effective interpersonal and negotiation skills that result in win-win outcomes.
• Demonstrated ability to resolve scheduling conflicts.
• Intermediate computer skills including keyboarding, as well as Microsoft Office skills in Outlook, Word, and Excel.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should selectthe "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.