Education Assistant

University of Toronto; Toronto; Hybrid; CAD 64,000 - 82,000; Full time

Job summary

University of Toronto’s Temerty Faculty of Medicine is seeking an Education Assistant to support education programs within the Department of Psychiatry. You will coordinate tasks across subspecialty programs, fellowships and faculty development, ensuring attention to detail in a fast-paced setting.

You will be the primary contact for enquiries, coordinate seminars and workshops, and assist with event logistics and reporting while upholding confidentiality and strong communication with learners

Qualifications

• Advanced College Diploma (3 years) or acceptable education/experience mix.
• Minimum two years experience coordinating education programs and projects.
• Experience providing frontline learner support and responding to enquiries.
• Experience tracking learners and verifying program completion.
• Experience coordinating meetings, agendas, minutes and follow-ups.
• Experience organizing in-person and virtual events and logistics.
• Experience maintaining databases, records and generating reports.
• Proficiency in MS Office and common admin tools; shared mailboxes/calendars, Zoom.
• Strong written and verbal communication and liaison with learners, faculty and contacts.
• Excellent organization and time-management; ability to meet deadlines and handle confidential information.

Responsibilities

• Provide information on program requirements and monitor learner progress.
• Serve as first contact for general enquiries within scope of role.
• Liaise with learners, faculty and contacts to coordinate activities, seminars, workshops.
• Coordinate meeting schedules, agendas, materials and minutes.
• Support internal and external program reviews with materials and documentation.
• Determine logistical details for events/programming.
• Handle sensitive information, maintain records and generate reports.

Skills

Frontline learner support

Communication

Meeting coordination

Event logistics

Organization

Document reporting

MS Office proficiency

Zoom usage

Education

Advanced College Diploma

Tools

MS Office

Zoom

Databases/Records systems

Job description

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About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

As the Education Assistant, you will play an integral role in supporting education programs within the Department of Psychiatry’s growing education portfolio, including the three subspecialty programs, fellowships, and related faculty development initiatives. You will coordinate a wide variety of program tasks that require strong attention to detail and adaptability within a fast-paced environment. Through excellent organizational and communication skills, you will contribute to the effective coordination and delivery of the Department’s educational activities.

Your responsibilities will include:

• Providing detailed information to learners on program requirements, supporting learner needs, and tracking and monitoring learner progress
• Acting as the first point of contact for general enquiries, and responding within the defined scope of the role
• Liaising with learners, faculty, and internal and external contacts to coordinate program activities, seminars, and workshops
• Coordinating meeting schedules, agendas, materials, action and follow-up items, and taking and distributing meeting minutes
• Supporting internal and external program reviews by coordinating required materials and documentation
• Determining logistical details and activities for events and/or programming
• Handling sensitive and/or confidential information, updating and maintaining records, and generating reports

Essential Qualifications:

• Advanced College Diploma (3 years) or an acceptable combination of education and experience
• Minimum two (2) years of experience supporting and coordinating education programs and projects
• Demonstrated experience providing frontline learner support, including serving as a first point of contact for enquiries and providing program information
• Demonstrated experience tracking and monitoring learners and checking completion of program requirements
• Demonstrated experience coordinating meetings, including schedules, agendas, materials, action and follow-up items, and taking meeting minutes
• Experience organizing and executing events both in person and virtually, including coordinating logistics
• Experience maintaining information in databases and digital platforms, updating program records, and generating reports
• Strong proficiency with MS Office and other common administrative tools and systems (e.g., shared mailboxes and calendars, Zoom)
• Strong written and verbal communication skills, with the ability to liaise effectively with learners, faculty, and internal and external contacts
• Excellent organizational and time-management skills, with demonstrated ability to prioritize activities and meet deadlines
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment

To be successful in thisrole you will be:

• Multi-tasker
• Organized
• Tactful

Closing Date:

Closing Date: 09/23/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please seehttp://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please [e-mail] .

Job descriptions are available upon request for internal applicants.