Editorial Assistant (Toronto Hybrid

HarperCollins Canada and Harlequin Enterprises ULC; Toronto; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

A leading publishing company in Toronto seeks an Editorial Assistant for the Love Inspired brand. Responsibilities include providing administrative support to the editorial team, preparing reader reports, and screening manuscripts. Candidates should hold an undergraduate degree in English and possess strong communication and organizational skills. This is a full-time position with a hybrid work model.

Qualifications

• Previous administrative experience is required.
• One-year experience in the publishing industry is an asset.

Responsibilities

• Provides administrative support by updating and maintaining internal Editorial systems.
• Prepares reader reports and revision letters, and reviews copy editing.
• Screens requests or messages from external parties.

Skills

Strong communication

Attention to detail

Organizational skills

Problem-solving skills

Creativity

Technical knowledge (Word, Excel, PowerPoint)

Ability to multi-task

Education

Undergraduate degree in English

Post-secondary publishing Diploma

Tools

Word

Excel

PowerPoint

Job description

Overview

Company:

Date: August 1, 2025

Job Title: Editorial Assistant, Love Inspired

Department: Editorial – Harlequin Brand Group

Reporting To: Executive Editor, Love Inspired

Status: Regular full-time

Location: 195 Broadway, New York, NY (hybrid model)

OR 22 Adelaide Street West, Toronto (hybrid model)

Job Summary:

The Editorial Assistant is responsible for obtaining an understanding of the publishing business and providing administrative assistance for the Love Inspired inspirational romance publishing programs. A front-line contact for the Editorial team and assists in positively portraying the company to external sources.

Responsibilities

• Provides administrative support to the editorial team by updating and maintaining internal Editorial systems; generating reports; requesting materials from contracted authors such as title suggestions, art fact sheet information, and social media content; coordinating deadlines for the team, scheduling meetings as required.
• Provides editorial assistance to the editorial team by preparing reader reports and revision letters, writing and revising back cover copy, and with direction, reviewing copy editing and author approval/alterations.
• Completes first screen for all “slush” manuscripts and query letters submitted, identifies and forwards any worth further consideration, and composes rejection letters as required.
• Acts as front-line contact for the editorial team by screening requests or messages from external parties such as answering queries from authors/agents, unsolicited authors/agent calls, providing information when known or referring to the proper source and participating in pitching events.
• Provides assistance to the team as needed to support imprint strategy and growth.

Qualifications

Specific training or job experience required includes:

• Undergraduate degree in English
• Previous administrative experience
• Post-secondary publishing Diploma is an asset
• One-year experience in the publishing industry is an asset

Competencies/Skills:

• The ability to prioritize, pay close attention to detail, and to multi-task
• Strong communication, planning, organizational, teamwork, and problem-solving skills
• Creativity, decisiveness, functional/technical knowledge, adept with Word, Excel and PowerPoint, adaptability/flexibility, and a drive for results.
• Candidates commutable to both the Toronto office and New York office will also be considered for the role.

Harlequin is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.