Communications & Admin Coordinator (20-24 hours / wk)

Promisevancouver; Vancouver; On-site; CAD 30,000 - 60,000; Part time

Job summary

A charitable organization in Vancouver seeks a part-time Communications and Admin Coordinator to support donor relations and administrative tasks. The role involves managing communications, organizing events, and ensuring smooth operations. Ideal candidates are detail-oriented and aligned with the mission of helping children and youth.

Qualifications

• Detail-oriented and trustworthy with sensitive information.
• Experience with email marketing platforms and donor management systems.
• Ability to pass a CRRP criminal record check.

Responsibilities

• Support the growth of donor community and manage financial records.
• Coordinate logistics for fundraising events and assist in grant applications.
• Provide administrative support to the Executive Director.

Skills

Communication

Organizational Skills

Attention to Detail

Problem Solving

Education

Post-secondary diploma or degree in Communications, Marketing, Business

Tools

Salesforce

QuickBooks

Mailchimp

WordPress

Job description

Communications and Admin Coordinator (Part-Time)

Please submit your application before Sunday, May 18 at 11 : 59pm.

Promise Vancouver is a charitable organization operating in Vancouver’s Downtown Eastside . Promise’s guiding principle is that every child is valuable and loved – it is our mission to help children and youth find security and wholeness in this knowledge. The Promise approach is “Reach a Child, Raise a Leader, Restore Community”, which we put into practice through long-term relationships and intentional programs. While all of our programming is secular and designed to be inclusive to any child and youth, our mission is rooted in the Christian faith, especially its teachings about the inherent value of every person.

The Role

The Communications & Admin Coordinator plays a key role in executing campaigns, communicating with supporters, and keeping our systems organized and up to date. You’ll support the growth of our donor community, amplify our story, and help ensure smooth behind-the-scenes operations.

You’ll also support the daily operations of Promise Vancouver through administration, bookkeeping, and coordination. This position helps ensure our programs run smoothly by managing financial records, assisting the Executive Director and Board, responding to inquiries, and supporting program logistics. Qualified candidates are detail-oriented, trustworthy, and aligned with our mission to help children and youth in Vancouver’s Downtown Eastside know they are valuable and loved.

The starting wage for this position is $24-$26 per hour. This is a permanent, part-time (20-24 hours per week) position, reporting to the Marketing & Communications Manager.

Key Responsibilities (Development & Communications)

1. Communications & Marketing

• Develop, write, and distribute regular email newsletters to supporters and stakeholders
• Assist in the creation and execution of minor and major fundraising campaigns
• Maintain and update website content to ensure accuracy and engagement
• Collaborate with program staff to ensure a cohesive and consistent social media presence
• Lead recruitment and engagement efforts for Eastside 10K runners and other participant-driven initiatives
• Coordinate logistics and communications for fundraising events
• Draft and assist in the preparation of foundation and government grant applications
• Process and track tax receipts and donor acknowledgments

3. Admin & Data Management

• Perform donor database maintenance, including data cleaning and updates
• Collaborate with staff to keep records up to date and accurate

Key Responsibilities (Operations & Admin)

1. Administration & Coordination

• Monitor and respond to inquiries from our general inbox
• Configure and maintain program registration forms
• Administration and renewal of annual insurance review
• Coordinate volunteer service days with groups
• Process receipts, invoices, reimbursements, cheques, and payroll
• Perform monthly account and payroll reconciliations
• Manage recurring payments, subscriptions, and memberships
• Prepare monthly financial reports and support year-end Review Engagement
• Log donations and maintain donor and financial records in our CRM (Salesforce) and payment processor (Stripe)

3. Executive & Board Support

• Provide administrative support to the Executive Director
• Serve as secretary for Director meetings, manage board filings and fiduciary records
• Support with board communications, logistics, and document management

4. Program & Facilities Support

• Occasionally support childcare programs as a second adult on shift
• Coordinate basic facility logistics (e.g. waste pick-up)

Qualifications

You are :

• Excellent written communication and organizational skills
• Discreet and trustworthy with sensitive information
• A keen eye for detail, with experience in editing, formatting, and data entry
• Highly organized, detail-oriented, and able to manage multiple projects simultaneously
• Experience with email marketing platforms, donor management systems, and basic website CMS tools
• Understanding of fundraising principles and best practices
• Comfortable with numbers, details, and digital systems
• Proactive, adaptable, and a natural problem solver
• Ability to work both independently and collaboratively in a team environment
• Ability to pass a CRRP (vulnerable sector) criminal record check
• Alignment with and passion for the mission and values of Promise Vancouver

Bonus points if you have…

• A post-secondary diploma or degree, preferably in Communications, Marketing, Business, or a related field (or equivalent experience)
• Experience with nonprofit bookkeeping or donor management
• Experience supporting an Executive Director or Board
• Experience in the Downtown Eastside or similar communities
• Familiarity with platforms like QuickBooks, Salesforce, Google Sheets, Mailchimp, WordPress, Plooto, Asana, and Cognito Forms

The following words describe our team members :

• Loving – genuine compassion to all, a trait we believe is reflective of God’s heart
• Humble – teachable and open
• Servant Leader – willing to work hard and do any job
• Relational – values relationships with children and staff
• Role Model – leads in a healthy way through actions and words
• Empowering – wants to help others grow

Send your cover letter and resume to [e-mail] by May 18, 2025 and our team will follow up with you. All applicants will receive a response and qualified candidates will be asked to interview for this position.

J-18808-Ljbffr

Create a job alert for this search