Credit Assistant and AP Admin, Star Building Components Inc.

Qualico Canada; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading company in Calgary is seeking a Credit Assistant to manage finance and accounting tasks. The ideal candidate will have strong communication skills, attention to detail, and experience in accounting. Responsibilities include managing credit collections, processing payments, and maintaining accurate records. Join a collaborative team that values relationship building and clear goal setting.

Qualifications

• Minimum 2 years of accounting experience.
• Satisfactory criminal record check.

Responsibilities

• Manage credit and payment collections procedures.
• Prepare and analyze accounts receivable aging reports.
• Process payments and maintain accurate account information.

Skills

Communication

Detail-oriented

Time Management

Team Player

Education

High School Diploma

Accounting Certificate/Diploma

Tools

Microsoft Office

Accounting Software

Job description

Reporting to the Accountant, the Credit Assistant and AP Administrator roles involve managing the company's finance and accounting departments with distinct duties for each position.

Responsibilities

1. Utilize proper procedures and enforce policies for credit and payment collections.
2. Prepare, review, and analyze accounts receivable aging reports.
3. Process payments via credit cards and create new credit and cash accounts in the system.
4. Monitor receipt and recording of cheque payments.
5. Maintain accurate account information in the database and files.
6. Conduct account reviews and communicate with customers regarding account status changes.
7. Send customer statements and follow up on inquiries.
8. Monitor and expedite customer payments to ensure full receipt.
9. Follow up on delinquent accounts for collection.
10. Review, code, and enter invoices for payment, matching them to purchase orders, obtaining approvals, and resolving discrepancies.
11. Schedule payments to comply with legislation and vendor discount terms.
12. Prepare cheque runs, reconcile vendor accounts and credit card statements.
13. Respond to vendor inquiries and coordinate regarding invoices, payments, and discrepancies.
14. Support other accounting and administrative duties as required.

Ideal Candidate

• Organized; effectively manage time and priorities.
• Strong communicator; articulate thoughts clearly in conversation and writing.
• Active listener; understand and listen non-judgmentally.
• Detail-oriented; ensure accuracy in high-volume work.
• Team player; contribute and share ideas collaboratively.
• High school diploma or equivalent.
• Accounting certificate/diploma preferred.
• Minimum 2 years of accounting experience.
• Satisfactory criminal record check.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams, SharePoint, PowerPoint) and accounting software (e.g., Bistrack, Great Plains).

What We Value

• Building trusting, successful relationships.
• Setting clear, measurable, and achievable goals.
• Collaborating positively and respectfully with team members.
• Keeping current with technical skills.
• Taking responsibility for decisions and actions.

Work Conditions

The role is primarily office-based during regular hours, with occasional overtime.