ANTICIPATORY - Administrative Assistant

Treasury Board of Canada Secretariat; Fredericton; On-site; CAD 57,000 - 70,000; Full time

Job summary

An established industry player is seeking motivated individuals to join their administrative team in Fredericton. This role involves providing essential support services to internal clients and managing various administrative tasks. Ideal candidates will possess strong communication and interpersonal skills, with a proven ability to handle multiple priorities effectively. The organization values inclusivity and is committed to creating a barrier-free work environment. If you're looking to make a meaningful impact in a supportive and dynamic setting, this opportunity is perfect for you.

Qualifications

• Experience in providing service to clients via phone, writing, or in person.
• Experience coordinating administrative activities like meetings and scheduling.
• Experience using spreadsheet and word processing software.

Responsibilities

• Provide administrative support services in various capacities.
• Coordinate meetings, manage correspondence, and schedule travel.
• Assist in maintaining databases and managing information systems.

Skills

Client Service

Communication Skills

Interpersonal Skills

Judgment

Teamwork

Time Management

Education

Secondary School Diploma

Employer-approved Alternatives

Tools

Spreadsheet Software

Word Processing Software

HR Management Information System

Job description

Selection process number : 24-RCM-EA-X-J-FRED-ADMINPOOL-130380 Royal Canadian Mounted Police

AS-01- ADM-01, CR-04- CK-04, CR-05- CK-05

CR-04 = $57,217 to $61,761 / CR-05 = $62,533 to $67,699 / AS-01 = $61,786 to $69,106

Closing date : 11 August 2024 - 23 : 59, Pacific Time

Who can apply : Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Intent of the process

The immediate need is to create a pool of qualified candidates to staff temporary and / or permanent positions, (including acting appointments and deployments).

Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled : Number to be determined

Information you must provide

A covering letter "which clearly outlines how you meet each of the screening qualifications (i.e. education, essential experience and asset qualifications)"

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

CR-04 and CR-05 Positions :

Successful completion of two years of secondary school or employer- approved alternatives.

AS-01 Positions :

A secondary school diploma or employer-approved alternatives.

Experience providing service to internal or external clients / general public, via telephone, in writing or in person.

Experience in using spreadsheet and word processing software.

Experience in coordinating administrative activities such as : meetings and taking minutes, teleconferences, videoconferences, scheduling travel arrangements, incoming and outgoing correspondence, data entry, filing, preparing, editing and verifying correspondence and reports.

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

Experience in providing human resources support services

Experience in providing administrative support services in the health field

Experience with information management systems (financial, human resources management, etc.)

Experience in coordinating administrative activities in the office of a senior manager or executive

Experience in providing administrative support services in the field of program management

Experience maintaining and updating a Human Resources Management Information System (e.g. HRMIS, PeopleSoft).

Experience providing financial support services (services may include, but are not limited to, verifying and correcting financial claims, controlling and monitoring petty cash, preparing financial status reports, etc.).

Experience maintaining a law enforcement database such as : Canadian Police Information Centre (CPIC), Police Information Retrieval Systems (PIRS), Police Reporting and Occurrence System (PROS), Automated Criminal Intelligence Information System (ACIIS), National Criminal Data Bank (NCDB), Evidence and Reports III (E&R III).

Experience providing administrative support in a police environment

The following will be applied / assessed at a later date (essential for the job)

Bilingual Imperative : BBB / BBB, CBC / CBC, CCC / CCC, BBC / BBC; if no candidate meets this requirement, the position may be staffed on a non-imperative basis. Non-bilingual candidates are therefore encouraged to submit their applications.

This position requires proficiency in both official languages, English and French, at the above-noted level. If you do not meet the language requirements of this position and the appointment is being made on a non-imperative basis, you will be exempted by the Public Service Official Languages Exclusion Approval Order from meeting the official language proficiency requirements at the time of an appointment. By accepting an offer, you agree to undertake to attain the level of official language proficiency required for the position, through language training at public expense, within a period of two years. If you do not attain the level of language proficiency required by the end of the two-year period, you agree to be appointed or deployed on an indeterminate basis to a position for which you meet the essential qualifications that is of a similar level and salary as the bilingual position.

Ability to schedule work priorities to meet established deadlines.

Communication (oral and written)

Effective interpersonal skills

Judgment

Teamwork

The following may be applied / assessed at a later date (may be needed for the job)

Selection may be limited to members of the following Employment Equity groups : Aboriginal persons, persons with disabilities, visible minorities, women

OPERATIONAL REQUIREMENTS

Willing and able to work overtime

Willing and able to travel

Willingness and ability to possess and maintain a valid driver's license or mobility, usually associated with having a driver's license

Conditions of employment

Reliability Status security clearance - RCMP Enhanced Reliability, Secret or Top Secret Security Clearance.

All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process which includes an interview wherein questions may include (but not limited to), reference checks, previous employment, on-line activities, credit checks, alcohol and / or drug use.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

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Administrative Assistant • Fredericton, New Brunswick