Administrative Assistant and Word Processor

Trace Associates Inc; Kitchener; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in environmental consulting is seeking a permanent, full-time Administrative Assistant and Word Processor for their Kitchener office. The ideal candidate will have at least 3 years of office experience, strong organizational skills, and a positive attitude. This role involves reception duties, document preparation, and meeting coordination, contributing to a people-focused workplace culture.

Benefits

Flexible employee ownership program

Culture of positivity and teamwork

Qualifications

• Minimum 3 years of experience in an office environment, preferably in professional services or environmental consulting.
• Membership with the Association of Administrative Assistants is an asset.
• Positive attitude and caring demeanor.

Responsibilities

• Reception desk duties including answering calls and greeting visitors.
• Format, proofread, and assemble technical documents.
• Coordinate meetings and take minutes.

Skills

Attention to detail

Proofreading

Organizational skills

Team-oriented

Education

Post-secondary education or diploma in business administration

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat Pro

Job description

We are looking for a permanent, full-time Administrative Assistant and Word Processor for our Kitchener, Ontario office.

Responsibilities

• Reception desk duties for a professional office (including answering and directing phone calls, greeting visitors, and coordinating mail, courier deliveries, and office supplies).
• Format, proofread, and assemble technical documents following Trace standards.
• Create PDF documents, insert links and bookmarks using Adobe Acrobat.
• Coordinate meetings, conference calls, and video conferences, organize materials, and take minutes.
• Manage files for projects and perform other administrative duties as assigned.

About You and Your Qualifications

• Minimum 3 years of experience in an office environment; experience in professional services or environmental consulting preferred.
• Post-secondary education or diploma in business administration or related field.
• Membership with the Association of Administrative Assistants is an asset.
• Attention to detail, pride in work, and positive attitude.
• Genuine, trustworthy, and caring demeanor.
• Enjoys work-life balance and being part of a people-focused company.
• Proficient in Microsoft Word, Excel, and Adobe Acrobat Pro.
• Organized, team-oriented, with excellent proofreading skills.

Why Trace?

• We prioritize our people and foster a culture of positivity, empowerment, empathy, trust, and teamwork.
• Strive for excellence in all we do.
• Offer a flexible employee ownership program where shareholders contribute to decision-making.