administrative assistant

Overview

Languages: English

Education: College/CEGEP

Experience

2 years to less than 3 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks:

1. Arrange and co-ordinate seminars, conferences, etc.
2. Assist with staff consultation and grievance procedures
3. Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
4. Coordinate the flow of information within the team
5. Direct and control daily operations
6. Direct staff
7. Evaluate daily operations
8. Motivate staff
9. Open and distribute mail and other materials
10. Plan and control budget and expenditures
11. Plan and organize daily operations
12. Review HR projects to assure compliance with laws and regulations
13. Supervise other workers
14. Train staff
15. Establish and implement policies and procedures
16. Train other workers
17. Record and prepare minutes of meetings, seminars and conferences
18. Determine and establish office procedures and routines
19. Oversee the classification and rating of occupations
20. Plan, develop and implement recruitment strategies
21. Schedule and confirm appointments
22. Manage contracts
23. Manage training and development strategies
24. Answer telephone and relay telephone calls and messages
25. Oversee the analysis of employee data and information
26. Answer electronic enquiries
27. Oversee development of communication strategies
28. Compile data, statistics and other information
29. Oversee the preparation of reports
30. Advise senior management
31. Respond to employee questions and complaints
32. Order office supplies and maintain inventory
33. Liaise with management, union officials and HR consultants
34. Negotiate collective agreements on behalf of employers or workers
35. Organize staff consultation and grievance procedures
36. Oversee payroll administration
37. Arrange travel, related itineraries and make reservations
38. Greet people and direct them to contacts or service areas
39. Set up and maintain manual and computerized information filing systems
40. Type and proofread correspondence, forms and other documents
41. Conduct research
42. Perform data entry
43. Provide customer service
44. Work with the marketing department to understand and communicate marketing messages to the field
45. Recruit and hire workers and carry out related staffing actions
46. Recruit and hire staff
47. Maintain and manage digital database
48. Coaching
49. Perform basic bookkeeping tasks
50. Consult with clients after sale to provide ongoing support
51. Conduct performance reviews
52. Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
53. Supervise office and volunteer staff