Event Assistant - Summer Student

Vancouver Island Exhibition Nanaimo; Nanaimo; On-site; Full time

Job summary

Join a leading community event organization as a Summer Student Event Assistant. You will gain hands-on experience in event coordination and office administration while supporting the Vancouver Island Exhibition. This role offers a collaborative environment and the chance to make a real impact in your community. Ideal for students interested in event planning and nonprofit work.

Benefits

Hands-on experience in event coordination

Collaborative work environment

Opportunity to impact the community

Qualifications

• Must be between 19-30 years old and a student.
• Strong organizational and time management skills required.

Responsibilities

• Assist with office administration and event preparation.
• Support on-site execution of the VIEx Fair.

Skills

Organizational Skills

Communication

Teamwork

Education

Currently enrolled student

Tools

Microsoft Office

Google Workspace

Canva

Job description

1 week ago Be among the first 25 applicants

Job Title : Summer Student – Event Assistant

Position Type : Full-Time (35 hrs / week), Temporary (8 weeks)

Wage : $18.00 / hour

Anticipated Start Date : June 30, 2025

Application Deadline : May 30, 2025

About the Role :

The Vancouver Island Exhibition (VIEx) is seeking a motivated and detail-oriented Event Assistant to join our team for the summer through the Canada Summer Jobs program. You will work closely with the Office Administrator and VIEx team to support daily operations and assist in the preparation and execution of the 2025 VIEx Fair. This is a great opportunity for students interested in administrative support, event operations, or nonprofit work.

Key Responsibilities :

• Assist with general office administration, including email correspondence, data entry, and filing
• Answer phone calls and respond to inquiries in a professional and timely manner
• Accept and process payments in the office
• Help maintain accurate event documentation, scheduling, and timelines
• Assist with social media content creation and online communication
• Support the setup and on-site execution of the VIEx Fair (some evenings / weekends in August and during Fair Weekend may be required)
• Provide general support to the VIEx team as needed

Qualifications :

• Must meet eligibility for the Canada Summer Jobs program :
• o Be between the ages of 19–30 at the start of employment
• o Be a Canadian citizen, permanent resident, or person with refugee protection
• o Have a valid Social Insurance Number (SIN)
• o Must be a student (currently enrolled or returning to studies in the fall)
• Interest in event planning, nonprofit work, marketing, or community development
• Strong organizational and time management skills
• Excellent communication (written and verbal) and interpersonal skills
• Ability to work independently and in a team environment
• Comfortable using Microsoft Office and Google Workspace; experience with Canva or social media platforms is a bonus
• Willingness to pitch in wherever needed and bring a positive, can-do attitude

Employment Term :

June 30 – August 30, 2025

Preference will be given to candidates available to return and work Fair Weekend : September 19, 20, & 21 from 10 : 00 AM to 6 : 00 PM

What You’ll Gain :

• Hands-on experience in event coordination and office administration
• Skills in communication, marketing, logistics, and operations
• A behind-the-scenes look at one of Nanaimo’s longest-running community events
• A collaborative and supportive work environment
• A chance to make a real impact in your community

To Apply :

To apply for the Event Assistant Summer Jobs Opportunity with the Vancouver Island Exhibition (VIEx), please submit a resume and a brief cover letter outlining your relevant experience, interest in event coordination, and availability over the summer months. Be sure to highlight any skills related to customer service, logistics, or working with the public. Applications can be sent via email to [emailprotected] with the subject line : “Event Assistant Application – [Your Name]” . Applications will be reviewed on a rolling basis, so early submission is encouraged. Deadline is May 30 th , 2025

Seniority level

Seniority level

Internship

Employment type

Employment type

Full-time

Job function

Job function

Management and Manufacturing

Community Services

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Summer Student • Nanaimo, Regional District of Nanaimo, Canada