HR Scribe

Anime Universe, INC; Toronto; Remote; CAD 50,000 - 80,000; Full time

Job summary

Anime Universe, INC is seeking an HR Scribe to shape internal knowledge systems and codify HR processes. This role offers a unique entrepreneurial opportunity with equity instead of a traditional salary, focusing on creating clarity in HR documentation and policies within a remote-first global team.

Qualifications

• 5+ years experience in HR documentation, technical writing, or organizational design.
• Hands-on experience with HRIS platforms tailored to startups.
• Ability to write clearly and rapidly.

Responsibilities

• Draft and maintain core HR documentation.
• Codify processes for hiring and compensation models.
• Create onboarding flows and culture guides.

Skills

Clear writing

Technical writing

Organizational design

Education

5+ years experience in HR documentation

Tools

HRIS platforms

Slack

Confluence

Job description

Join to apply for the HR Scribe role at Anime Universe

4 days ago Be among the first 25 applicants

Location : Remote

Jurisdiction : Global

Minimum commitment : 20 hours per week

Department : Human Resources

Reports To : HR Leadership

What You Put In Is What You Get Out

This is not a job. It’s a stake.

A rare entrepreneurial opportunity to create something legendary from the ground up—and we want you in the room.

Minimum commitment : 20 hours / week. If that’s not realistic for you, this isn’t the right fit. No hard feelings—we respect clarity.

We are offering an equity partner role, not a traditional salaried position. That means :

• No upfront cash compensation
• Equity (shares) plus potential future token-based rewards (pending legal clearance)
• Future salary unlocked by revenue milestones
• Remote-first, async-friendly, autonomy-heavy global team

Why Join Anime Universe?

At Anime Universe, we’re building more than entertainment—we’re crafting the most forward-thinking organizational operating system in the world. HR Scribes are at the center of that effort. You won’t just write documents—you’ll architect clarity.

As an HR Scribe, you’ll shape the internal knowledge systems that guide how our people grow, get paid, onboard, collaborate, and lead. You’ll be a translator of vision into execution—a co-author of the frameworks, policies, and rituals that define the Anime Universe experience.

Role Overview

You’ll collaborate with leaders across AUHR, Ops, Product, and Culture to codify processes, build HR policy frameworks, document equity and token structures, and create systems that scale. You’ll ensure that everything—from onboarding guides to compensation protocols—is clear, aligned, and action-ready. This is a builder’s role. We’re not just following HR best practices—we’re inventing our own.

What You'll Own

• Draft, organize, and maintain core HR documentation across AU’s knowledge base
• Codify processes for hiring, performance, equity distribution, and compensation models
• Create onboarding flows, culture guides, handbooks, and process playbooks

Policy & Systems Writing

• Co-author HR policies that balance vision, compliance, and creativity
• Translate strategic goals (e.g., performance equity milestones) into clear, usable frameworks
• Partner with HR leaders to document our evolving systems of token-based and equity-based compensation

Scribe Operations

• Participate in sprint planning and delivery as part of the Scribes Team
• Track document versioning, maintain clarity across handoffs, and manage document lifecycle
• Sync with the CSO, CPCO, and program / project managers to prioritize documentation needs
• Attend key meetings, synthesize inputs, and translate vision into structured deliverables
• Maintain collaborative flows with Tech, Legal, Talent, and Product leads
• Ensure all written materials align with Anime Universe’s voice, tone, and mission

Structured Writing Excellence

What You Bring to the Table

• You can write clearly, rapidly, and with precision—especially when navigating complexity
• 5+ years experience in HR documentation, technical writing, people ops comms, or organizational design

HRIS & Onboarding Fluency

• Hands-on experience with HRIS platforms tailored to startups (e.g., BambooHR, Rippling, Gusto, Lattice)
• You understand how to onboard talent in fast-moving startup environments, and how internal systems support that journey

Builder’s Mentality

• You love solving for ambiguity by creating repeatable, scalable clarity
• You don’t just write—you co-design systems with leadership and iterate rapidly
• You organize knowledge for remote teams, across time zones, and without micromanagement
• You operate with autonomy while delivering high-trust clarity to everyone involved

Bonus Points For

• Fluency in Slack, Confluence, and modern async documentation platforms
• Familiarity with early-stage HRIS deployment and people systems scaling
• Business Analyst (BA) Certification or equivalent training in business systems / process analysis
• Experience documenting token / equity reward frameworks for contributors or partners
• A background in onboarding design and talent ramp-up strategies
• Previous work in legal, compliance, or technical HR writing
• Experience in the anime, gaming, or creator economy space
• Writing samples including HR playbooks, onboarding guides, internal policies, or compensation docs

How We’ll Know You’re Crushing It

• HR documentation is clear, comprehensive, and consistently used across AU
• Policies and systems are codified, adopted, and scale with the company
• Teams reference your docs to solve problems and stay aligned
• New hires feel supported, contributors feel empowered, and leaders feel clear
• You’re seen as the connective tissue that turns ideas into structure