Senior Clinical Trial Assistant (Toronto)

ICON Strategic Solutions; Ontario; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company is seeking a Clinical Trial Associate to manage clinical site documents and support trial activities. The role involves coordinating regulatory documents, ensuring compliance, and providing administrative support. Ideal candidates will have clinical research experience and strong organizational skills.

Benefits

Health Insurance

Life Assurance

Flexible Benefits

Employee Assistance Programme

Annual Leave Entitlements

Qualifications

• 1 to 2 years of clinical research experience.
• Strong understanding of ICH / GCP.

Responsibilities

• Responsible for study start-up activities and document management.
• Ensures compliance with regulatory requirements and SOPs.

Skills

Communication

Attention to Detail

Organizational Skills

Job description

The Clinical Trial Associate will be responsible for setting up, tracking and maintaining Clinical Site related documents. You will help manage and review regulatory documents as well as maintain the Local Study File. Assist with coordinating the distribution, retrieval and review of regulatory documents required for the initiation of the Clinical Study, through maintenance, and close-out.

Performs the role of Clinical Trial Assistant (CTA) supporting the Local Trial Manager and Site Manager to ensure optimal management of all documents with logistical and administrative tasks related to trial start-up, execution and closing of clinical trials. Performs regulatory document review and approval, including site specific Informed Consents. Ensures trial related activities are in compliance with GCO SOPs, policies and local regulatory requirements. May contribute to process improvement, training and mentoring of other CTA’s.

Responsibilities

• Responsible for study start-up activities, including creating site folders, collating, preparing and maintaining (e)SIP documents, updating systems
• Liaise with clinical sites to collect, review and track feasibility questionnaires
• Co-ordinates entry and maintain local data into study management systems (eClinical, CDSS / CDSS-R, SADMS, etc) including setting up new studies in eClinical
• Act as a back-up for other Supplier CTAs
• Ensures collection, review, track and provision of appropriate clinical documents to support regulatory submission and to perform IRB / IEC submissions including when appropriate preparation and submission of all documents to the central and / or local committee
• Track and maintain adequate study related supplies in the office and facilitate their distribution to sites, including preparing and distributing Study File Binders, study drugs and Site Initiation presentations / materials
• Organize and participate in Investigator meetings and monitor workshops as required within budget guidelines
• Provides support to responding to local audits and inspections
• Processes, reconciles, distributes and tracks essential documents and submits them to RIM / EPIC or local archive in compliance with SOPs
• Has ability to process SIPs and forward to Regulatory / RIM within 5 business days from the date of SIP approval. Follow eSIP process
• Completes tracking documentation as applicable including but not limited to spreadsheets, study and contract tracker
• Orders, processes and tracks Case Report Forms (CRF) and follows up on query resolution if required to do so
• Manage local distribution of Investigator Brochure
• Prepare and review site communication documents; facilitate mass mailings / faxes
• Provide administrative support such as word processing, photocopying, faxing, filing, managing correspondence, presentations preparation, basic computer software support
• Set-up / maintain courier accounts and organize shipments (including but not limited to frozen samples) as required
• Interacts with Clinical Research Services Manager for project or study related work
• Supports the execution of clinical studies
• Responsible for study start up activities
• Tracks study related documents
• Manages logistics and document exchange between clinical sites and sponsor
• Actively contributes to results oriented department goals
• Drives continuous improvement of GCSM
• Promotes operational and scientific excellence within local GCSM
• Identifies opportunities and best practices with local and regional partners that will
• contribute to overall operational effectiveness
• Responsibilities may include Lead CTA activities as required. Activities may include but are not limited to :
• Works with the CTA Line Manager to complete delegated tasks from the Quality Oversight Plan
• Works with the CTA Line Manager and sponsor groups to develop policies and practices relevant to the CTA group
• Provides mentorship and training to newly hired CTAs and other CTAs as required
• Participate, contribute and collaborates to share best practices across the program including action planning and support for addressing and resolving challenges

Requirements

• 1 to 2 years of clinical research experience
• Maintenance of the Trial Master File
• Study Start Up and REB Submissions (including ICF review)
• Essential Document Collection and Review
• Ability to operate and use various systems and databases
• Site experience as a study coordinator or research assistant, or previous CTA experience with CRO / sponsor
• Experience with IRB / REB submissions; experience with local and / or central REBs
• Experience with ICF forms, review and submission process to ethics
• An understanding of regulatory requirements in Canada (i.e. CTSI form, Health Canada submissions)
• Be able to work independently without the need for constant direction from LTM
• Be able to work on multiple trials at once and across therapeutic areas
• Excellent communication skills and able to work with several different study teams at once
• Be able to organize and prioritize efficiently so that timelines and deliverables are met
• Self-starter and able to work effectively from home (i.e. Home office set up / working space)
• Preferably located in same time zone or able to work regular business hours in EST zone (i.e. Ontario / Quebec)
• Strong understanding of ICH / GCP
• Strong attention to detail

What ICON Can Offer You

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.

In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.

Our Benefits Examples Include

• Various annual leave entitlements
• A range of health insurance offerings to suit you and your family’s needs
• Competitive retirement planning offerings to maximise savings and plan with confidence for the years ahead
• Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being
• Life assurance
• Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others

Visit our careers website to read more about the benefits of working at ICON : https : / / careers.iconplc.com / benefits

ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here .

Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.