Workplace Experience Coordinator

N-able Technologies Ltd.; Ottawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

N-able Technologies Ltd. is seeking an organized team player for an office management role in Ottawa. The successful candidate will handle various tasks including managing supplies, coordinating with vendors, and assisting in office operations. This position offers a dynamic work environment with opportunities for professional growth and generous benefits.

Benefits

Medical, dental and vision benefits

Generous PTO and observed holidays

Paid Volunteer Days

Pension Plan with company-contribution

Employee Stock Purchase Program

Discounted gym access

Custom learning experience

Qualifications

• 1-2 years’ experience in a corporate office setting.
• Previous reception or property management experience.
• Comfortable multitasking in a fast-paced environment.

Responsibilities

• Manage snack inventory and maintain cleanliness in kitchens.
• Coordinate with Facilities vendors and manage service requests.
• Assist with company meetings and greet incoming visitors.

Skills

Organizational skills

Communication

Multitasking

Education

High school diploma or greater

Tools

Microsoft Office Suite

Job description

IT doesn’t get better than this! N-able isn’t just another software company – we’re going places, and we’d love for you to be a part of that journey. With N-ablites in more than 15 countries around the world, you’re adding your unique voice to a diverse team of people who are supporting our customers, and one another. Join a team where you can make a difference!

We are seeking a highly organized team player who is comfortable multitasking and working in a fast-paced environment. The successful candidate for this role is a self-starter, willing to take on new projects, and displays high attention to detail. It is crucial to the role that this person is punctual, a confident communicator, and flexible.

Please note this is an in office position, therefore attendance in the Ottawa Collaboration hub is a requirement.

What You'll Do

• Stocks and distributes snack carts daily; maintains kitchens with adequate supplies and ensures cleanliness; maintains snack inventory and assists in placing and receiving quarterly snack orders; sets up new employee cubicles / offices.
• Manages security access system and Master Badge spreadsheet; maintains supplies and equipment.
• Manages Key Matrix (lock box, key spreadsheet, notes regularly locked offices).
• Walks the floors daily to look for any maintenance issues as well as office supply needs for conference rooms.
• Maintains all copy center supplies and unloads paper as needed.
• Submits service requests to property management company.
• Oversees and coordinates HVAC scheduling with property management.
• Oversees and responds to Facilities Helpdesk tickets.
• Reviews and handles inquiries in the Corporate Services inbox.
• Assists in setting up company meetings.
• Accepts incoming packages and sends notices to employees.
• Assists in coordinating and planning officewide furniture moves.
• Assists with company catering.
• Acts as a backup to the Travel department.
• Assists as a backup receptionist.
• Answers and directs incoming calls to appropriate queue or employee.
• Greets incoming visitors / vendors and ensures they have an escort or clearance to access the office.
• Manages and coordinates with Facilities vendors.
• Enters and tracks approval for Facilities purchase orders through internal system (Coupa).
• Contributes to team effort by assisting with special projects as needed.

What You'll Bring

• Experience with Microsoft Office Suite (specifically Outlook and Excel)
• 1-2 years’ experience working in a corporate office setting working in a team environment
• High school diploma or greater
• Previous reception or property management experience
• Medical, dental and vision – for employee, partner, and children!
• Generous PTO and observed holidays
• 2 Paid Volunteer Days per year
• Pension Plan with company-contribution
• Employee Stock Purchase Program
• Discounted gym access at several local facilities
• FuN-raising opportunities as part of our giving program
• N-ablite Learning – custom learning experience as part of our investment in you

About N-able

At N-able, Inc. (NYSE : NABL), we are a global software company that turns IT possibilities into capabilities. That means we partner with technology leaders who support companies around the world by offering secure infrastructure and tools to navigate their evolving IT needs. We build strong relationships with our customers to help them thrive at every stage of growth, and at the heart of this effort is our network of N-ablites—a global team of extraordinary, diverse creators who are dedicated to making a difference in how our partners do IT.

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