administrative assistant

Bright Lights for Africa Foundation; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A nonprofit organization focused on supporting youth employment is seeking an organized and client-focused individual. The successful candidate will manage travel arrangements, provide customer service, and assist in project coordination. This role requires strong multitasking abilities and proficiency in common office software. Join a team that values diversity and offers mentorship opportunities.

Benefits

Team building opportunities

On-the-job training

Mentorship opportunities

Qualifications

• 2 to 3 years of experience required.
• Ability to work independently and under pressure.

Responsibilities

• Arrange travel and make reservations.
• Type and proofread documents.
• Perform basic bookkeeping tasks.

Skills

Customer service

Time management

Organized

Multitasking

Client focus

Education

High School Diploma

Tools

Google Docs

MS Outlook

MS PowerPoint

MS Word

Google Drive

Job description

• Arrange travel, related itineraries and make reservations
• Type and proofread correspondence, forms and other documents
• Provide customer service
• Perform basic bookkeeping tasks
• Obtain and examine all relevant information to assess client feedback, enquiries and complaints in the delivery of meaningful information and services.
• Produce reports
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors

Computer and technology knowledge

• Google Docs
• MS Outlook
• MS PowerPoint
• MS Word
• Google Drive
• LinkedIn
• Electronic mail

Area of work experience

• Project planning
• Project coordination

Area of specialization

• Reports and records

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Accountability
• Quick learner
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?
• What is your current field of study?

Experience

• 2 years to less than 3 years

Other benefits

• Team building opportunities

Support for youths

• Participates in a government or community program or initiative that supports youth employment
• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

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