Assistant Business Services Administrator

Colliers Project Leaders | Canada; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

Join a leading company as an Assistant Business Services Administrator, where you'll support internal and external clients in a dynamic environment. This role involves managing office operations, HR, and health and safety matters while ensuring excellence in service delivery. Ideal candidates are bilingual, proactive, and possess strong organizational skills.

Benefits

Flexible work environment

Comprehensive onboarding and development programs

Volunteer days and inclusive culture

Impactful community work

Qualifications

• 1-3 years of administrative experience or as an Administrative Assistant.
• Ability to prioritize in a busy environment.
• Proactive approach and ability to meet deadlines.

Responsibilities

• Support onboarding/offboarding, including IT equipment coordination.
• Reconcile travel charges and corporate credit cards.
• Organize meetings/events and manage document retention.

Skills

Bilingual in French and English

Excellent communication

Organizational skills

Attention to detail

Self-motivated

Interpersonal skills

Education

Post-secondary diploma or degree in business administration or commerce

Tools

Microsoft Office

Job description

Assistant Business Services Administrator

Join us at Colliers Project Leaders | Canada as an Assistant Business Services Administrator .

Overview

At Colliers Project Leaders, we deliver capital project solutions across the built environment, making a difference in communities and for their residents. Our passion drives us to realize our clients' visions, inspiring us to explore beyond the immediate. With over 17,000 projects completed, we focus on sustainable, inclusive growth.

Your role

As part of our dynamic team, you will ensure excellence in business services delivery, supporting a productive work environment for internal and external clients. You will implement tasks assigned by the Team Lead or Senior Business Services Administrator, managing office operations, HR, and health and safety matters. You will develop your skills by managing multiple locations and varying business service complexities, appropriate to your experience.

Requirements

• Bilingual in French and English
• 1-3 years of administrative experience or as an Administrative Assistant
• Post-secondary diploma or degree in business administration or commerce (asset)
• Excellent communication and organizational skills
• Proficient in Microsoft Office applications
• Ability to prioritize in a busy environment
• Strong interpersonal skills and initiative
• Attention to detail, responsibility, and accountability
• Self-motivated with a proactive approach
• Ability to meet deadlines

Responsibilities

• Support onboarding / offboarding, including IT equipment coordination
• Reconcile travel charges and corporate credit cards
• Review and approve expense reports
• Assist with documents and presentations
• Manage document retention and filing
• Organize meetings / events, negotiate contracts, liaise with vendors
• Manage trade show inventory and participate in social committees
• Plan staff events within budgets and organize team-building activities
• Support Montreal and Quebec City offices, ensuring facilities are maintained
• Act as first point of contact for emergencies and maintenance issues
• Coordinate health and safety training and participate in safety committees

Working conditions

Standard hours are 8 : 00 a.m. to 5 : 00 p.m., Monday to Friday, with possible additional hours based on office needs. Good judgment, tact, and diplomacy are essential.

Inclusivity

We encourage applicants who may not meet every qualification to apply, as we value diversity and inclusivity in our workplace.

What we offer

• Impactful community work
• Flexible work environment
• Comprehensive onboarding and development programs
• Volunteer days and inclusive culture

Join us to help shape vibrant communities!

J-18808-Ljbffr

Create a job alert for this search

We Care About Your Privacy

We and our 1 partners store and access personal data, like browsing data or unique identifiers, on your device. Selecting I Accept enables tracking technologies to support the purposes shown under we and our partners process data to provide. Selecting Reject All or withdrawing your consent will disable them. If trackers are disabled, some content and ads you see may not be as relevant to you. You can resurface this menu to change your choices or withdraw consent at any time by clicking the Show Purposes link on the bottom of the webpage [or the floating icon on the bottom-left of the webpage, if applicable]. Your choices will have effect within our Website. For more details, refer to our Privacy Policy.