Office Assistant

Full-time Permanent – Recruitment #25-114 (CUPE)
Division: Health Promotion and Vaccine Preventable Diseases Division
Location: Main Office – 1300 Paris St., Sudbury
Work Location Arrangement: Fully On-site – the position requires 100% on-site placement; it is operationally dependent based on established criteria; remote work is not an option.
Salary: $26.39 – $30.21 per hour (as per CUPE collective agreement)

Additional Benefits:
Comprehensive benefit plan
Ontario Municipal Employees’ Retirement System (OMERS) pension plan
Vacation entitlement (starts at 3 weeks)
Additional statutory holidays
Employee Assistance Program

Position Summary:
We are currently seeking a highly motivated Office Assistant professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.

Responsibilities:
Reporting to the Administrative Assistant, the Bilingual Office Assistant Data Entry plays a vital role in supporting data management and coordination of vaccines to the VPD Manager and team. This position is responsible for:

1. Responding to internal and external client inquiries.
2. Managing confidential correspondence and records.
3. Processing data relevant to the program.
4. Inventory management and supply processes for publicly funded vaccines, in accordance with the Ministry of Health’s Vaccine Storage and Handling Protocol and other guidance documents.
5. Receiving, storage, packing, distribution, and processing returns of vaccines.
6. Ensuring that vaccines are properly stored and handled.
7. Serving as backup for the other Vaccine Preventable Diseases Office Assistant Data Entry positions, as well as for the Office Assistant Intake and Office Assistant Division roles.

Application Email/URL: recruitment@phsd.ca