Early Resolution Officer - General Unit

Ontario Ombudsman; Toronto; Hybrid; CAD 82,000 - 104,000; Full time

Job summary

Join a leading public sector organization as an Early Resolution Officer. You will play a key role in handling complaints and ensuring transparency and accountability within Ontario's government. This position requires strong analytical and interpersonal skills, along with experience in complaint management and knowledge of public administration. Hybrid work model with a supportive team environment focused on improving service efficiency.

Qualifications

• Minimum two years’ experience in intake and complaint handling.
• Experience with underserved and marginalized populations.
• Working knowledge of provincial government organizations.

Responsibilities

• Receive and assess complaints for early resolution.
• Prioritize and identify next steps for resolution.
• Draft high-profile investigation reports.

Skills

Analytical skills

Interpersonal skills

Organizational skills

Communication skills

Research skills

Education

University or post-secondary degree in law, psychology, political science, public administration, social work, criminal justice

Job description

Join to apply for the Early Resolution Officer - General Unit role at Ontario Ombudsman

Join to apply for the Early Resolution Officer - General Unit role at Ontario Ombudsman

Division & Section : General Unit

Work Location : 483 Bay St., Toronto ( Hybrid work with 2 days in office and 3 days working from home - subject to change )

Job Type & Hours : Full-time - with 36.25 hours per week

Salary : $82,839 - $103,550

Union Affiliation : COPE

Open positions : 1

Posting Period : This position will be posted until filled

About The Role

The Ombudsman is an independent, non-partisan Officer of the Ontario Legislature, appointed by all parties, whose role is to ensure that the provincial government and public sector serve people in a way that is fair, accountable, transparent and respectful of their rights.

The Office of the Ontario Ombudsman takes complaints about the administrative decisions and actions of more than 1,000 public sector and government bodies in Ontario, as well as French language services and services provided in the child protection sector.

As an Early Resolution Officer (ERO), you will be the first point of contact for receiving and addressing complaints. EROs triage and analyze complex cases to identify issues clearly, determine how to resolve complaints, frame issues for escalation, and provide regular reports to senior management.

Each ERO manages a caseload of files, conducts research, makes inquiries, and assists with trend analysis to identify complaint patterns and potential systemic issues. In addition to receiving complaints by email and letter, EROs take complaints over the phone and in person, sometimes dealing with complainants who may require unique accommodation or may be frustrated and distressed by their experience with different government organizations.

Responsibilities

• Receive and assess complaints for early resolution of cases; take appropriate steps to facilitate resolution and / or obtain relevant information / documentation for review
• Assess complaints to determine whether issues can be dealt with within the Ombudsman’s mandate; clearly and effectively communicate the rationale verbally and in writing
• Triage complaints, prioritize and identify next steps for resolution or investigation
• Draft interview plans and case assessments involving both individual and systemic issues with a focus on detailed fact-finding, fairness, timelines, and attention to detail
• Write and / or assist in the preparation of high-profile special investigation reports including findings, analysis and recommendations.
• Other duties as required.

Knowledge and experience

• University or post-secondary degree in a field such as law, psychology, political science, public administration, social work, criminal justice
• Minimum two years’ experience providing intake and complaint-handling services in provincial government organizations, including boards, tribunals and agencies, or in the municipal, university or school board sectors
• Experience providing service to members of the public, including underserved and marginalized populations
• Proven ability to interview members of the public and public sector officials at all organizational levels
• Working knowledge of provincial government organizations, municipalities, universities, or school boards, as well as knowledge of the Ombudsman Act, Ombudsman Ontario jurisdiction, the government and its structures
• Demonstrated experience preparing reports dealing with individual and systemic issues
• Experience generating evidence-based and practical solutions to address complaints and persuading parties to adopt a course of action
• Proficiency in oral and written communication in English and is required; proficiency in oral and written communication in French is an asset.

Required Skills And Competencies

• Strong analytical skills and the ability to impartially and objectively assess relevant evidence
• Ability to research, review and apply relevant legislation, regulations and policy
• Strong interpersonal skills, including the ability to deal with emotionally charged situations and vulnerable complainants
• Excellent organizational, caseload and time management skills to resolve issues quickly with an effective and thorough analysis
• Ability to work to work independently with minimal supervision
• Ability to work effectively in a team-based environment, and be open to consultation and collaboration in determining appropriate strategies for complaints and inquiries
• Proactive and innovative, with an ability to find creative solutions to improve quality of service
• Capable of handling confidential, sensitive and personal information using good judgement and discretion.

About Us

The Ombudsman is an independent, impartial Officer of the Legislature that resolves and investigates complaints about Ontario government organizations, broader public sector bodies (including municipalities, universities and school boards), child protection services, and compliance with the French Language Services Act. The Ombudsman recommends solutions to individual and systemic administrative problems, and promotes fairness, accountability and transparency in the public sector as well as respect for French language service rights and the rights of children and youth in care.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Other

Government Administration

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