Accounts Payable Logistics Specialist

IMCD; Canada; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in Canada is seeking a detail-oriented professional for a logistics role involving invoicing and freight reconciliation. Responsibilities include auditing freight bills, resolving discrepancies, and ensuring accurate billing. Ideal candidates will possess strong organizational skills and a background in finance or accounting. This position offers the chance to work in a dynamic environment while contributing to operational efficiency.

Qualifications

• Experience in transportation industry is preferred.
• Accounting or financial experience required.

Responsibilities

• Process, verify, and reconcile freight carriers' invoicing.
• Audit freight summary billing and identify variances.
• Coordinate corrections with the customer care team.

Skills

Organizational Skills

Problem Solving

Customer Service

Attention to Detail

Time Management

Interpersonal Skills

Communication Skills

Education

University or College Degree in Finance

Accounting

Six Sigma Yellow or Green Belt Certification

Tools

Microsoft Excel

Microsoft Word

Job description

This position is responsible for processing, verifying, and reconciling freight carriers' invoicing. The role involves ensuring accurate billing, reconciling shipping records with invoices, resolving billing discrepancies, maintaining freight records, and responding to inquiries from multiple stakeholders.

Responsibilities

1. Work closely with the Logistics Manager to ensure accurate billing from carriers.
2. Audit freight summary billing and identify variances between inbound and outbound orders, accrual records, and carrier invoices.
3. Send related invoices to the Logistics Manager for review and approval.
4. Verify loading and unloading delay charges from carriers; identify possible bill backs to customers or principals.
5. Identify pass-through freight charges for 3PL customers and collaborate with the invoicing team to ensure recovery of costs.
6. Identify margin anomalies related to outbound freight.
7. Detect outbound freight billing discrepancies based on handling codes and coordinate corrections with the customer care team.
8. Highlight missing freight accruals on inbound orders before receipt and coordinate with the Logistics team to update order statuses.
9. Notify the invoicing team of carrier proof of delivery for direct order invoicing.
10. Audit courier invoices, identifying order-related charges, administrative charges, and sample shipments.
11. Send rail car-related charges (switches, detention, pumping, scaling) for approval.
12. Identify tax and billing errors on invoices and coordinate corrections with carriers.
13. Ensure carriers provide proper proof of delivery for all orders.
14. Process invoices to meet month-end requirements, ensuring proper expense accounts are used.
15. Coordinate and validate carrier vendor setup according to internal controls.
16. Verify banking information for changes in electronic payments.
17. Act as backup for principal/supplier payables, miscellaneous payables, and employee expenses.
18. Address freight inquiries professionally and promptly.
19. Work on special projects as needed.
20. Assist various finance functions as required.
21. Perform year-end duties as necessary.

Skills

• Strong organizational, problem-solving, and critical-thinking skills.
• Excellent customer service skills with professional interaction with service providers and team members.
• High attention to detail and accuracy.
• Ability to meet deadlines through prioritization and effective time management.
• Excellent interpersonal and communication skills to develop internal and external relationships.
• Ability to identify process efficiencies and communicate opportunities to management.
• Ability to work independently and as part of a team.
• Knowledge of transportation and logistics principles is a plus.
• Deadline-driven, detail-oriented, and conscientious.

Qualifications

• Accounting or financial experience.
• University or college degree in Finance, Accounting, or equivalent experience.
• Six Sigma Yellow or Green Belt certification.
• Proficiency in Microsoft Excel and Word.
• Strong organizational skills and ability to multitask.
• Superior interpersonal skills.
• Experience in the transportation industry.
• Ability to thrive in a fast-paced, detail-oriented environment.

Competencies: Business acumen, problem solving/analysis, customer/client focus, and teamwork orientation.

Note: MCD Canada encourages applications from people with disabilities. Accommodations are available upon request during the selection process.

This role is for an existing vacancy within our organization.