Senior Coordinator, Data Quality

Goldbeck Recruiting; Surrey; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading property renewal services company in Surrey, BC, seeks an Executive Coordinator to support senior leadership in their Building Envelope & Waterproofing division. This role combines executive assistance with project coordination, requiring adaptability and detail orientation. The ideal candidate will manage confidential matters, assist in project execution, and support operational needs.

Benefits

Performance-based bonus

Health spending account

Additional week of Christmas off

Qualifications

• Minimum 5 years of experience as an Executive Assistant or similar role.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Valid driver's license.

Responsibilities

• Support senior leadership and manage executive-level administrative tasks.
• Assist in project coordination and maintain confidentiality.
• Prepare bid packages and financial administration.

Skills

Detail-oriented

Adaptability

Resilience under pressure

Communication

Education

Bachelor’s degree in business administration or Communications

Tools

Microsoft Office Suite

Zoom

Teams

Project management software

CRM platforms

Microsoft Planner

SharePoint

Job description

Our client is a property renewal services company based in Surrey, BC. They primarily work on projects in the Lower Mainland / Fraser Valley and offer a wide range of services including interior and exterior painting, building envelope concrete repairs, urethane membrane renewal, sealant renewal, wood repairs, and hazardous materials abatement. Due to company's expansion, they are adding an Executive Coordinator to support senior leadership within their Building Envelope & Waterproofing division. This key role combines executive-level administrative assistance with hands-on project coordination. The ideal candidate is adaptable, detail-oriented, and capable of managing a dynamic and fast-paced workload, including confidential executive matters and cross-functional support across multiple construction projects. This is an outstanding opportunity to join a reputable, well-established organization known for its commitment to excellence and delivering high-quality services. To be the “go-to person” for the Building Envelope & Waterproofing Operations Manager and Senior Project Manager for all daily activities. respond on behalf of the executive as appropriate. Maintain confidentiality and discretion in handling sensitive company information between executives and internal / external stakeholders. To support the Operations Manager and Senior Project Manager in delivering excellence by collaborating with project team members to ensure their proven processes and best practices are being executed. Bid Packages / Quotes : back up or support the Project Coordinator to prepare and execute tenders and quotes Site Support : sourcing items, placing orders, pick up / delivery to site when necessary Start Up : bond / insurance documents, Notice of Project, safety compliance administration, site communication / notices when required Data & Systems : financial administration including project cost reporting, project invoicing and payment follow-ups, maintenance manuals, and warranty packages Support divisional meetings through agenda creation, minute collection and cascading relevant division information. Backup support for Building Envelope & Waterproofing Project Coordinator if necessary Minimum 5 years of experience as an Executive Assistant or in a similar senior administrative or project coordinator role. Valid driver's license High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Resilience under pressure with the proven ability to perform effectively under deadline-driven conditions and shifting priorities. Zoom, Teams, project management software, construction safety management systems, CRM platforms, Microsoft planner, SharePoint) is an asset. Bachelor’s degree in business administration, Communications, or a related field (preferred but not required). The standard 40-hour workweek is Monday to Friday, ranging between 7 : 30 a.m. however, additional hours may be required during peak periods to meet project deadlines and operational needs. Performance based bonus ~ 2,000 health spending account ~ Additional week of Christmas off.

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