Proposal Coordinator

North America Construction LTD; Morriston; On-site; CAD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking construction company as a Proposal Coordinator, where your expertise in project management and proposal development will shine. In this role, you will support the Senior Proposal Manager in crafting high-value proposals for various industry RFPs, ensuring timely and efficient submissions. Your ability to synthesize complex information and collaborate with diverse teams will be key to your success. This innovative firm offers a friendly working environment with opportunities for career growth and a comprehensive benefits package. If you are passionate about contributing to impactful projects in the water and wastewater sector, this is the perfect opportunity for you.

Benefits

Competitive compensation

Career growth opportunities

Comprehensive benefit plan

Employee & Family Assistance Program

Company matched pension plan

Registered Retirement Savings Plans

Additional time off between Christmas and New Year’s Day

Community involvement opportunities

Friendly working environment

Numerous team activities

Qualifications

• 3-5 years of project management experience in construction or equivalent.
• APMP certification preferred, strong communication and interpersonal skills.

Responsibilities

• Assist in proposal development and manage timelines for submissions.
• Analyze client requests and organize proposal meetings.

Skills

Project Management

Communication Skills

Interpersonal Skills

Technical Writing

Data Synthesis

Multi-tasking

Education

Bachelor's degree in related area

Tools

Adobe InDesign

Adobe Acrobat

MS Word

Project Management Software

Job description

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!

NAC is currently seeking a Proposal Coordinator to join our Estimating team at our Head Office location in Morriston, ON.

Summary:

Reporting to the Senior Proposal Manager, the Proposal Coordinator will assist the Senior Proposal Manager with complex, milestone-driven responses to various industry RFPs/RFQs/RFEOI’s. The incumbent will assist the Senior Proposal Manager in advancing high-value strategic proposal submissions in a timely fashion, proposal planning, responsibility matrices, supplementary documentation, milestone management, and proposal deliverables. The incumbent will be responsible for assisting in preparing timelines and other tools to assure the timely and efficient completion of proposals.

Job Description:

• Assisting with daily research and updating/maintaining the in-house SNIPr software
• Providing assistance to the Senior Proposal Manager in proposal-development efforts, such as convening, facilitating, and participating in proposal-team meetings
• Analyzing client requests (RFP, RFQ, RFEOI) to understand technical requirements
• Organizing and assisting with the proposal kick-off meeting and other periodic meetings
• Preparing RFP/RFQ/RFEOI layout, structure, and organization using Adobe InDesign
• Contributing to the RFP/RFQ database using Adobe InDesign
• Maintaining current contact information for corporate references
• Creating and managing collaborative workspaces and version-controlled repositories
• Developing and adhering to proposal-development schedules
• Assisting with go/no-go, color-team, and other external/internal reviews
• Monitoring proposal team members deliverables
• Developing templates and guidance for proposal materials, based on client guidelines, solicitation instructions, and effective best practices
• Providing early review and editing of proposal materials for compliance
• Serving as a liaison between the Senior Proposal Manager and Subject Matter Experts
• Serving as a point of contact for external collaborators and partners
• Identifying, analyzing, and resolving technical issues and roadblocks and proactively identifying solutions.

Qualifications:

• Bachelor's degree in related area and 3-5 years of project management experience in a construction-related field or equivalent experience/training
• Association of Proposal Management Professionals (APMP) or similar certification is preferred.
• Competent in working with Adobe InDesign, Adobe Acrobat, and MS Word
• Strong communication skills, able to communicate effectively, both verbally and in writing to diverse groups of individuals at various organizational levels
• Strong interpersonal skills, ability to work with internal and external groups
• Experience supporting complex proposals in a collaborative team setting, including working with Subject Matter Experts from different departments and disciplines
• Knowledge of and experience with content and structure of standard calls for qualifications, proposals, proposal preparation and submission requirements from municipal agencies
• Ability to multi-task with demanding timeframes. Proven effective organizational skills to work with changing priorities, demanding workload, and multiple simultaneous deadline-driven projects under limited supervision
• Strong skills in synthesizing large amounts of data for preparing sound and relevant proposals/analyses. Excellent project-management skills, including proven experience planning, implementing, managing, and evaluating projects.
• Knowledge of common computer application programs. Willingness and ability to learn new systems and software as needed
• Experience editing and writing technical documents comprised of contributions from multiple authors, especially those involving construction and engineering terminology
• Familiarity with project-management software tools, methodologies, and effective practices
• Experience with technical writing and editing and working with Adobe cloud are preferred
• Knowledge of the Canadian water & wastewater marketplace is preferred

NAC Offers:

• Competitive compensation
• Opportunities for career growth, development, and advancement, including financial assistance
• Comprehensive benefit plan (dental, vision, health, etc.)
• Employee & Family Assistance Program
• Excellent company matched pension plan
• Registered Retirement Savings Plans
• Additional time off between Christmas and New Year’s Day
• Community involvement opportunities
• Friendly working environment
• Numerous team activities and various company events

NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information.