Admin Manager Can Apply For ABROAD With Family

WORLD WIDE IMMIGRATION SERVICE LLP; Canada; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in Canada is seeking an Office Operations Manager to oversee daily operations, manage administrative staff, and ensure efficient workflow. The ideal candidate will have strong leadership skills and experience in project management. This role involves coordinating office activities, managing budgets, and ensuring compliance with policies. If you are a proactive leader with excellent communication skills, we want to hear from you!

Qualifications

• Experience in managing office operations and administrative staff.
• Ability to implement office policies and improve workflow.

Responsibilities

• Oversee daily office operations to ensure efficiency.
• Lead and train a team of administrative staff.
• Manage office budget and expenses.

Skills

Leadership

Communication

Project Management

Job description

Call & WhatsApp to Ms. Neha - 9870170629

Office Operations Management:

• Oversee and manage the daily operations of the office to ensure efficiency and productivity.
• Implement and refine office policies and procedures to improve workflow and ensure compliance.
• Manage office supplies, equipment, and resources, ensuring inventory levels are maintained.
• Handle office budget and expenses, including monitoring expenditures and cost-saving opportunities.

Team Leadership & Supervision:

• Lead, train, and manage a team of administrative staff (receptionists, assistants, and clerks).
• Conduct regular team meetings to ensure smooth communication and address any issues or concerns.
• Develop training programs and professional development opportunities for the administrative team.
• Conduct performance reviews and provide feedback and coaching to team members.

Project Coordination & Support:

• Manage and coordinate administrative projects such as office relocations, events, or technology upgrades.
• Support leadership in project management tasks, ensuring deadlines and project goals are met.
• Provide administrative assistance for senior management, including calendar management, report preparation, and data analysis.

Communication & Liaison:

• Act as a liaison between the administrative team and upper management to ensure alignment on priorities.
• Coordinate internal and external communication, including handling inquiries and providing information.
• Ensure that important company communications are distributed in a timely manner to all relevant staff.

Document & Record Management:

• Oversee the management and organization of company documents, files, and records, ensuring compliance with data privacy laws and regulations.
• Ensure that company files (both digital and physical) are up-to-date, well-organized, and secure.
• Prepare, proofread, and edit documents such as reports, presentations, and official correspondence.

Scheduling & Event Coordination:

• Manage the scheduling of internal and external meetings, ensuring all logistical aspects are arranged (conference rooms, travel, etc.).
• Coordinate company events, meetings, and workshops, managing everything from invitations to on-site logistics.
• Ensure meeting materials and agendas are prepared and sent out ahead of time.

Facilities & Office Management:

• Manage the office's physical environment, ensuring cleanliness, safety, and comfort for staff.
• Oversee relationships with office service vendors (cleaning, maintenance, etc.).
• Coordinate with building management for any necessary repairs or facility-related issues.

Reporting & Analysis:

• Track key performance indicators (KPIs) for the administrative team and office operations.
• Prepare regular reports on office expenses, operational efficiency, and staff performance for senior management.
• Identify opportunities for improving office efficiency and cost-effectiveness.

Note: This job is only for ABROAD (Not for INDIA Location)