Executive Administrative Assistant

Bank of Canada; Calgary; Hybrid; CAD 57,000 - 68,000; Full time

Job summary

Join a leading central bank as an Executive Administrative Assistant, providing vital support to the Senior Director and ensuring smooth office operations. This role offers a unique opportunity to work at the heart of Canada's economy, with a focus on diversity and inclusion. Enjoy a competitive salary, flexible work arrangements, and a supportive environment that values your contributions.

Benefits

Defined-Benefit Pension Plan

Flexible Benefits

Extra Vacation Days

Performance Pay

Qualifications

• At least 3 years of experience in office administration.
• Ability to write clear and grammatically correct documents.
• Strong knowledge of office procedures and policies.

Responsibilities

• Provide administrative support to the Senior Director, COS.
• Coordinate travel arrangements and prepare expense claims.
• Maintain and update the COS filing systems.

Skills

Problem Solving

Attention to Detail

Communication

Education

Degree or Certificate in Office Administration

Tools

Microsoft Office

Job description

The Bank is committed to achieving a workforce that reflects the diversity of our country and is representative and inclusive of all Canadians regardless of race, ethnicity, colour, religion, sex, age, disability, sexual orientation, gender identity or expression, socio-economic background or lived experience. By living our values and prioritizing our actions to enhance equity, diversity and inclusion, the Bank ensures broader discussions, better decisions, and a more engaging workplace.

We make career growth and professional development a priority. We are committed to developing inclusive, barrier-free recruitment and selection processes, and a work environment that supports our diverse workforce.

Let our team know if you need accommodation or support during the recruitment process due to a disability or other reason. We can provide support in multiple ways, from using this site and submitting your application, right through to the interview process. If you are the successful candidate, you can also discuss accommodation needs when you receive your offer.

We invite you to join an organization where differences are seen as strengths and are recognized, valued and respected. We welcome all candidates to apply and strongly encourage candidates to self-identify if they identify with an Employment Equity designated group (Indigenous Peoples, Persons with Disabilities, Women or Racialized / Visible Minorities).

Executive Administrative Assistant

Take a central role

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.

Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.

With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada's top employers : Working Here - Bank of Canada.

What you will do

You play a vital role at COS, providing support and assistance to the Senior Director, COS and fiscal policy and you are responsible for the daily administration of the office. As the first point of contact for employees, stakeholders and visitors, you serve as the welcoming face of the organization.

Specifically, you will :

• Provide administrative support to the Senior Director, COS and fiscal policy, prioritize and manage her inbox and calendar, schedule and control appointments, coordinate with various leaders and other EAAs.
• Assist the Senior Director by tracking deliverables and due dates, adding reminders or blocking time in calendar to complete, bringing items up during regular touch base meetings.
• Coordinate travel arrangements and prepare expense claims for approval.
• Support meetings by planning with caterers to provide refreshments to attendees.
• Assist with onboarding new team members as well as temporary work arrangements of HO staff at COS (and vice versa).
• Take initiative to enhance the efficiency and effectiveness of the office by proposing improvements, writing procedures, and reformatting and converting documents.
• Maintain and update the COS filing systems and order necessary stationery supplies.
• You will be the backup for COS Team Lead, Office Management as required during absences.

What you need to succeed

• Seeking to contribute to the goals and the overall success of the team.
• Taking initiative to organize work and suggest potential areas for improvement.
• Innovative problem solver who is open-minded, adaptable, and proactively works to overcome obstacles that may arise.
• Writing clearly and grammatically correct short documents (e.g., emails, letters, procedures) and can convey straightforward messages with tact.
• Anticipating and adapting to different clients’ needs, asking for clarification when required, attention to detail and quality of work.
• Good knowledge of Microsoft including Outlook, Word, Excel, PowerPoint, SharePoint.
• Strong knowledge of office procedures and related policies.
• Able to follow processes and procedures surrounding protected and confidential documents and information.
• Ability to juggle competing demands by prioritizing, re-negotiating deadlines when applicable while ensuring quality.

NOTE - Onsite presence required. 3 Days per week.

Nice-to-have

French considered a strong asset.

Your education and experience

The position requires a degree or certificate in office administration with at least 3 years of experience or an equivalent combination of education and experience may be considered.

Language requirement

The Bank’s work environment is conducive to the use of both of Canada’s official languages - English and French. The position language requirement is Level 5 (Fully Functional). If a qualified candidate who meets the language requirement of the position is not found, a qualified candidate who does not meet the language requirement may be considered. Training may be provided to help reach the required level. Both bilingual and unilingual candidates are encouraged to apply.

What you need to know

• Priority will be given to Canadian citizens and permanent residents.
• Security level required : Be eligible to obtain Reliability.
• Relocation assistance may be provided, if required.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

Hybrid Work Model

The Bank offers work arrangements that provide employees with flexibility, enable high-performing teams, and support an excellent workplace culture. Most employees can telework from home for a substantial part of each month as part of the Bank's hybrid work model, and they are expected on site at the Bank location a minimum of eight days per month to help build connections between colleagues. You must live in Canada, and within reasonable commuting distance of the office.

What you can expect from us

This is a great opportunity to join a leading organization and be part of a high-performing team. We offer a competitive compensation and benefits package designed to meet your needs at every stage of your life and career. For more information on key benefits please visit A great deal to consider.

• Salaries are based on qualifications and experience and typically range from $57,294 to $67,404 (job grade 12).
• The Bank offers an incentive for successfully meeting expectations at 3 to 5% of your base salary. The Bank offers additional performance pay (2%) for those who exceed expectations. Exceptional performers who far exceed expectations may be eligible for higher performance pay.
• Flexible and comprehensive benefits so you can choose the level of health and dental coverage that meets your needs.
• Extra vacation days (up to five each year) that you can purchase to add to your vacation entitlement.
• Option to join the indexed, defined-benefit pension plan after 24 consecutive months of service.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

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