EA to CTO

TDS Personnel; Toronto; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a high-caliber executive assistant to support the Chief Talent Officer. This role is critical in managing multiple priorities and requires a high degree of professionalism and exceptional organizational skills. You will be responsible for providing administrative support, coordinating projects, and maintaining effective relationships across the organization. The ideal candidate thrives in dynamic environments, possesses strong problem-solving abilities, and excels in communication. Join a collaborative team where your contributions will directly impact the success of key initiatives and projects.

Qualifications

• 5+ years in a corporate role supporting senior leaders.
• Strong organizational skills to manage multiple projects and tasks.

Responsibilities

• Provide administrative support including scheduling and managing calendars.
• Lead project coordination and develop agendas and project plans.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Problem Solving

Attention to Detail

Project Coordination

Education

Bachelor of Commerce

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Microsoft Excel

Microsoft Outlook

Job description

1 day ago inAdministrative and Office Support

Our client is seeking a high-caliber executive assistant to support the Chief Talent Officer. To be successful in this role the candidate must possess a high degree of professionalism, exceptional organizational and planning skills, the ability to manage multiple priorities, a keen attention to detail, and the ability to build and maintain effective relationships at various levels across the group of companies.

The role will include assisting the Chief Talent Officer and the team with certain administrative initiatives, project coordination, developing agendas, project plans and documents. The Chief Talent Officer and the team meet with and travel between multiple offices and this will require working collaboratively with a wide range of colleagues. This role requires a high level of anticipation, attention to detail and problem solving.

Responsibilities:

• Provide administrative and project related support, including scheduling meetings and events, managing calendars, responding to general inquiries, and ordering departmental supplies for the Chief Talent Officer and the broader team
• Leading project coordination, developing agendas and project plans
• Preparing presentations and reports relating to projects
• Managing content on behalf of the team, including organizing, storing and coordinating the destruction of content in accordance with retention policies
• Expense reporting for the Chief Talent Officer and the team members
• Schedule travel arrangements and remain in contact with team members while away on business in the event of changes
• Maintain positive working relationships with internal and external business partners including members of various Group Boards of Directors
• Set up meeting room and welcoming of guests

Qualifications:

• Bachelor of Commerce or equivalent preferred
• Experienced corporate professional with a minimum of 5 years’ experience in a comparative role (deadline-driven corporate environment supporting senior leaders, multiple team members and projects)
• Demonstrates a professional attitude with a high degree of integrity and diplomacy, strong attention to detail, initiative, sound judgment and confidentiality
• Confidence and maturity to interact with individuals at various levels internally/externally
• Resourceful and adaptable; ability to thrive in a variety of situations
• Strong organizational skills to simultaneously manage multiple projects, tasks and requests, coordinate meetings, events, projects and presentations and reports
• Self-motivated and proactive approach to work
• Warm, enthusiastic, and approachable
• Excellent interpersonal skills and communication skills (written and verbal)
• Strong proficiency with Microsoft Office – Word, PowerPoint, Teams, Excel and Outlook
• Some flexibility to be available outside of normal work hours or to travel to the other offices within the GTA to provide support on key meetings or urgent matters

To apply, upload your resume and complete the required information in the “Apply For The Job” section located to the right of the posting. Alternatively, quote the position title and email your resume to: Beth; [e-mail]

If you are already registered with TDS Personnel please contact your Consultant.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.

2 days ago | Administrative and Office Support

2 days ago | Administrative and Office Support

2 days ago | Administrative and Office Support