Administrative Assistant - Mess

Canadian Forces Morale and Welfare Services - CFMWS; Petawawa; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading organization supporting Canadian Armed Forces members seeks an Administrative Assistant for the Mess. The role involves providing essential administrative support, managing records, and facilitating communication. Ideal candidates will have a high school diploma and relevant administrative experience, along with strong organizational and communication skills.

Benefits

Health Benefits

Flexible work options

Defined Benefit Pension Plan

Learning and Development opportunities

Discounts through CF One Member Appreciation

Qualifications

• Several years of experience in administration.
• Experience in office administration and records management.
• Experience in basic accounting and invoice processing.

Responsibilities

• Provide administrative support including data entry and record keeping.
• Order and distribute posting/release gifts for membership.
• Type and process correspondence for membership acceptances.

Skills

Client focus

Organizational knowledge

Communication

Innovation

Teamwork

Leadership

Education

High school diploma

Job description

At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.

Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.

As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.

THE ROLE

Under the direction of the Mess Manager, the Administrative Assistant - Mess provides administrative support, such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying, correspondence, mass mailing distribution and follow-up action. They ensure forms with respect to membership in / out clearance are completed and processed. They order and distribute posting / release gifts for the membership. They type and process correspondence for membership acceptances and resignations. The incumbent also takes reservations and collects payments for entertainment functions.

QUALIFICATIONS NEEDED

Education, Certifications and Licenses

High school diploma and several years of experience in administration

Experience

In office administration and records management

In basic accounting

In invoice and order processing

In organizing meetings and schedules

In drafting and distributing correspondence

In the preparation of reports

Competencies, Skills and Abilities

Client focus, organizational knowledge, communication, innovation, teamwork and leadership .

LANGUAGE REQUIREMENTS

English Essential / Bilingual an asset

Reading : Functional

Writing : Functional

Oral : Functional

BENEFITS AVAILABLE

Health Benefits : Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.

Work Life Balance : Flexible work options and a wide range of paid / unpaid leave, including paid vacation, family related leave and personal days.

Retirement Planning : A Defined Benefit Pension Plan and Group Savings Plans.

Learning and Development : Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.

Perks : Discounts through CF One Member Appreciation.

Explore all the benefits CFMWS offers by visiting : https : / / cfmws.ca / Benefits

OTHER INFORMATION

This is an on-site position with an assigned work location.

This unionized position is open to all interested parties. Preference will be granted in accordance with the Collective Agreement.

START DATE

As soon as possible

INCLUSION AND ACCOMMODATION

CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of the communities in which we live. Accommodations are available to all candidates identifying a need during all or any parts of the selection process.

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