Executive Assistant, Advisory (12-Months Contract)

BDO; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading firm in Montreal seeks an Executive Assistant for the Advisory team. The role involves supporting partners, managing administrative tasks, and ensuring effective service delivery. The ideal candidate will have strong communication skills and experience in a professional setting, contributing to a positive work environment.

Qualifications

• 3-5+ years as an executive assistant or similar role.
• Experience in a professional services firm is an asset.

Responsibilities

• Support partners in operational goals and objectives.
• Handle administrative tasks like scheduling and organizing travel.
• Prepare reports on project status and revenues.

Skills

Communication

Problem Solving

Teamwork

Analytical

Education

Office Administration diploma

Tools

Microsoft Office

Job description

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a high priority on your personal and professional growth.

Our Montreal office is looking for an Executive Assistant to join the Advisory team. The key responsibilities include:

1. Supporting partners in achieving operational goals and implementing objectives;
2. Leading strategic group initiative project streams to support the development of the corporate vision;
3. Acting as a representative and ambassador for the accountable partner, facilitating communication, and working independently with the firm’s leadership team as required;
4. Handling administrative tasks such as scheduling meetings, organizing travel, managing calendars, and preparing reports;
5. Organizing and prioritizing activities and strategies across various time scales;
6. Drafting talking points on various topics and ensuring the partner is well-prepared for meetings and events;
7. Anticipating the needs of the partners, ensuring accuracy, coordination, and optimal use of their time;
8. Coordinating with firm leadership to track project progress, revenues, and business strategies;
9. Preparing reports on project status and revenues for leadership;
10. Performing general administrative duties such as photocopying, scanning, report binding, and correspondence;
11. Assisting with expense reports, resource planning, and time entry;
12. Providing ongoing administrative support including proposals, presentations, and meeting minutes;
13. Supporting client interactions related to payments, information requests, and follow-ups;
14. Assisting with reception duties and greeting clients as needed;
15. Performing other duties as assigned.

Success in this role is defined by:

1. Understanding client industries and challenges, being positive, proactive, professional, and delivering high-quality work;
2. Focusing on effective service delivery to clients;
3. Contributing to an inclusive, engaging work environment that attracts and retains talent;
4. Participating actively in adopting digital tools and strategies;
5. Growing expertise through continuous learning and professional development.

Required qualifications include:

1. Three to five+ years of experience as an executive assistant or similar role;
2. Office Administration diploma or relevant education (asset);
3. Experience in a professional services firm (asset);
4. Proficiency in Microsoft Office (Word, Excel, Outlook);
5. Ability to prioritize, manage multiple tasks, and work under deadlines;
6. Discretion in handling confidential information;
7. Strong problem-solving, analytical, and communication skills;
8. Teamwork, client service orientation, and attention to detail;
9. Fluency in French;
10. Excellent written and oral communication skills.