Executive Assistant - Office of the Senior VP, Academic - FT Admin

Faculty of Applied Sciences & Technology at Humber Polytechnic; Golden Horseshoe; On-site; CAD 84,000; Full time

Job summary

Join a leading polytechnic institution as an Executive Assistant to the Senior VP, Academic. This role involves providing high-level administrative support, managing communications, and ensuring efficient office operations. Ideal candidates will possess strong organizational skills and a commitment to fostering a diverse, inclusive environment.

Benefits

Supportive team environment

Tools and technology for success

Qualifications

• Bachelors degree in related field required.
• Proficiency in MS Office and HR systems.

Responsibilities

• Provide executive-level support to leadership team.
• Manage multiple calendars and prepare business correspondence.
• Supervise the Administrative Assistant and lead projects.

Skills

Problem solving

Excellent communication

Organizational skills

Attention to detail

Teamwork

Education

Bachelors degree

Tools

MS Office

HR Management Information Systems

Job description

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Job Description - Executive Assistant - Office of the Senior VP, Academic - FT Admin (32955)

Job Description

Executive Assistant - Office of the Senior VP, Academic - FT Admin - ( 32955 )

Description

Find Your Spot at Humber

At Humber, At Humber, we are a vibrant, diverse community of professionals dedicated to providing an exceptional learning experience for our students. Through our strategic vision and exciting new brand Builders of Brilliance, we are co-constructing a new model of polytechnic education for Ontario, Canada, and the world. We are committed to ensuring Humber offers the right programs, with the most effective teaching and learning approaches, to prepare exceptional leaders for our industries and communities.

To achieve our vision, we take finding and developing the right talent very seriously. We offer a collegial, collaborative, inclusive environment in which each individual is supported to grow and bring their best each day.

If you are excited by the prospect of contributing to our vision for learning, if you would like to be part of building a new model of polytechnic education, of ‘building brilliance’, in one of Canada’s preeminent higher education institutions, then here is your opportunity to join our dynamic team.

Position Title : Executive Assistant

Status : Full Time Administration

Faculty / Department : Office of the Senior Vice-President, Academic

Campus / Location : North Campus

Salary : $83,292 ; starting salaries are determined based on qualifications and years of related experience.

About the Executive Assistant Role :

The Executive Assistant will have a key role in providing confidential, operational and executive-level support to members of the Office of the Senior Vice President Academic leadership team. The incumbent will use well-developed organizational skills, knowledge of higher education and the academic priorities, sound judgement, discretion and resourcefulness to perform office management-related tasks in support of the Office of the Senior Vice-President, Academic, and their portfolio.

Responsibilities include : assisting in the resolution of complex, highly sensitive and confidential administrative matters; managing multiple calendars; preparing business related correspondence including briefing notes, business cases, reports and letters; managing the budget and portfolio expenses; overseeing projects; and leading or participating in various committees and meetings while demonstrating a high degree of professionalism and initiative. In addition, the incumbent will provide leadership for department functions; direct inquiries as appropriate; and maintain effective communication and positive working relationships with both internal and external stakeholders.

The incumbent will supervise the Administrative Assistant, and work with a team of Executive Assistants to carry out the mandate of the executive office. The incumbent will identify opportunities for efficiencies to meet business needs and build administrative frameworks to support the work of the office.

Qualifications

About You :

You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading :

Education

The successful candidate will have a Bachelors degree in related field of study.

Experience / Skills

• Proficiency in MS Office, HR Management Information Systems
• Excellent ability to read, comprehend, write, and speak English
• Problem solving and excellent judgement skills
• Excellent communication and organizational skills
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Ability to manage competing priorities in a fast-paced environment
• Must be able to work in a team environment, including immediate supervisor, other team members in the section or group, and take direction from other team members and from other departments
• Adhere to all Collective Agreements, Terms and Conditions of Employment for Administrative Staff, internal policies / practices, and government regulations college wide requirements

If this sounds like you, we'd love to hear from you! At Humber Polytechnic we don't just accept difference we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we're looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

What's in it for you?

• An opportunity to be a part of building Humber's future.
• Be part of a diverse, hard-working, and supportive team.
• Tools and technology that will allow you to succeed at your job.

We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted.

Equity, Diversity, and Inclusion

Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.

Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.

Accommodation

Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment ([emailprotected] ).

Position Type : FT Administration

Work Locations

Work Locations

Job Family

Job Family

Administrative Services

Deadline to Apply : May 21, 2025

Job Posting

Job Posting

4 / 30 / 25

Department : Office of the Senior Vice-President, Academic

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Executive Assistant • Golden Horseshoe, ON, Canada