Proposal Administrator

Ledcor; Edmonton; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Proposal Administrator, where your detail-oriented approach will shine. In this role, you'll support the preparation of proposals and tenders, ensuring high-quality submissions through effective document control and collaboration with various teams. With a blend of remote work and in-office days, you'll enjoy a flexible work environment while contributing to a culture that values diversity and inclusion. This position offers a rewarding opportunity to develop your skills in a dynamic setting, making a significant impact on project success and team collaboration. If you're ready to take your career to the next level, we invite you to apply today!

Benefits

Competitive total rewards package

Flexible work environment

Opportunities for skill development

Diversity and inclusion initiatives

Qualifications

• 2+ years of experience in a data-driven environment.
• Proficiency in Microsoft Office Suite and Adobe tools.
• Strong communication and attention to detail.

Responsibilities

• Provide administrative support for proposal submissions.
• Enhance proposal visual quality through editing.
• Maintain proposal resources and document organization.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe Photoshop

Adobe InDesign

Visio

SharePoint

Communication Skills

Attention to Detail

Job description

You are a detail-oriented and organized Proposal Administrator who will support the preparation of prequalification, proposal, and tender submissions. Reporting to the Manager of Marketing and Proposal Technology, this role involves document control, compiling resumes and project profiles, maintaining the project database, creating experience tables, and supporting presentation development.

Come join our True Blue Team by applying today in Edmonton, AB!

Essential Responsibilities:

• Provide administrative support to Proposal Coordinators by creating resumes, project profiles, and experience tables according to templates. Assist with document clean-up, presentations, meeting minutes, and participate in full proposal cycles to build understanding
• Assist in enhancing the visual quality of proposals through photo editing and organizational chart creation
• Update and maintain proposal resources such as resume and project data, employee headshots, and testimonials. Ensure consistency with branding and liaise with internal teams for updates
• Handle administrative tasks such as downloading proposal files from client portals, updating passwords when necessary, and organizing documents according to the proposal file structure
• Conduct general administrative duties including maintaining SharePoint and Box folders, backing up key documents, and managing shared inboxes
• Monitor the proposal mailbox, submit project photos for HS&E approval, assist with presentation slide development, and support improvements to the proposal process

Qualifications:

• 2+ years of similar experience in a high-volume data-driven environment
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Proficiency in Visio, Adobe Pro, InDesign, Photoshop, and SharePoint would be considered an asset
• Strong communication and listening skills to deliver messages in a clear and compelling manner
• Excellent attention to detail, with a high level of precision of data and accuracy in any deliverables
• Capable of exchanging basic information, probing and asking questions, and confirming understanding

Working Conditions:

• Remote, work from home with 3 days per week in the office

Additional Information

The Ledcor Group of Companies is one of North America’s most diversified construction companies. Ledcor is a company built on a rich history of long-standing project successes.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email . For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page .