Executive Assistant - Office of the CEOHOT

GeoComply; Vancouver; On-site; CAD 76,000 - 104,000; Full time

Job summary

A leading company in the cybersecurity industry is seeking an Executive Assistant to support the CEO. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. Responsibilities include calendar management, travel coordination, and project support. The ideal candidate will have over three years of experience and strong communication skills. The company offers competitive compensation, including performance-based bonuses and generous benefits.

Benefits

Performance-based bonuses and equity plans

Generous paid vacation and sick days

Extended health benefits

Training and development allowances

Charitable and DEI initiatives

Team-building events

Qualifications

• 3+ years of experience as an Executive Assistant in a fast-paced environment.

Responsibilities

• Manage and prioritize the CEO’s calendar and communications.
• Coordinate domestic and international travel arrangements.
• Prepare meeting materials and support logistics for events.

Skills

Organizational Skills

Communication

Project Management

Emotional Intelligence

Prioritization

Job description

Office Location: Vancouver, BC

Department: Executive

Work Type: Full-time, onsite

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The Role

As the Executive Assistant - Office of the CEO, you will play a critical role in supporting the Office of the CEO. Reporting to the Manager, Office of the CEO, you will provide high-level administrative support, handle sensitive and confidential information, manage calendars, coordinate meetings, arrange travel, and act as a liaison between executives and internal/external stakeholders. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in an ambiguous, hypergrowth environment.

Key Responsibilities

1. Calendar and Communications Management: Proactively manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and events.
2. Handle confidential information with discretion and maintain professionalism at all times.
3. Follow up with stakeholders to ensure deadlines are met and action items are completed.
4. Provide ad hoc support in a fast-paced environment.
5. Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
6. Reconcile and process travel expenses according to company policies.
7. Meeting and Events Coordination and Support: Prepare meeting materials, including agendas, presentations, and reports.
8. Attend meetings as necessary, take minutes, and distribute action items for follow-up.
9. Support logistics for organization-wide and cross-functional meetings and events (e.g., All-Team meetings, offsites).
10. Provide strategic, operational, administrative, and project support across departments such as compliance, social media, and marketing.
11. Project Management: Assist in managing key projects, ensuring deadlines and deliverables are met.
12. Coordinate project activities and communications with various departments.
13. Prepare reports and presentations as needed.

Who You Are

• 3+ years of experience as an Executive Assistant in a fast-paced environment.
• Proactive and innovative thinker who acts on opportunities.
• High emotional intelligence to read a room and understand stakeholders.
• Excellent prioritization skills to focus on what matters most.
• Assertive and confident in following up and ensuring tasks are completed on time.
• Effective communicator, capable of creating presentations and clear emails.

Bonus Points

• Interest in learning about and growing in the cybersecurity space, a rapidly expanding industry.

Salary Range

The typical salary range for this position is from $76,000 to $104,000 CAD annually. Compensation may vary based on qualifications, experience, and skills. We also offer:

• Performance-based bonuses and equity plans
• Generous paid vacation and sick days
• Extended health benefits
• Training and development allowances
• Charitable and DEI initiatives
• Team-building events