Payroll and AR Accountant

Henderson Construction; Port Hope; On-site; CAD 50,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payroll and AR Accountant to join their team in Port Hope. This role involves processing payroll accurately and managing accounts receivable to ensure timely collections. The ideal candidate will leverage their expertise in QuickBooks to streamline operations while maintaining compliance with all regulations. Join a company that values excellence and offers a supportive environment where your contributions directly impact the community's growth. If you're passionate about accounting and ready to make a difference, this opportunity is for you.

Benefits

Competitive Salary

Company Events

Employee Discounts

Employee Assistance Programs

Company Pension

Dental Care

Disability Insurance

Extended Health Care

Vision Care

Qualifications

• Proven experience as a Payroll Administrator or similar role.
• Strong proficiency in QuickBooks Time and QuickBooks Desktop.

Responsibilities

• Process weekly payroll, ensuring compliance with tax regulations.
• Manage accounts receivable and follow up on overdue balances.

Skills

QuickBooks Time

QuickBooks Desktop

Attention to Detail

Organizational Skills

Communication Skills

Education

High School Diploma

Associate Degree in Accounting

Tools

AP Software

Job description

Job Title: Payroll and AR Accountant

Location: Port Hope, ON – in office

Job Type: Full-time

The Company

For over 17 years, The Henderson Group has been supplying the materials, manpower and Construction needed for building vibrant communities. Today, we proudly serve the construction, landscape, contracting, aggregate, waste/environmental and nuclear industries with a variety of raw products and related services. Built on a solid foundation of quality and service excellence, we continue to meet and exceed client expectations, while moving forward with innovative products and services. Our goal is simple – to serve our clients with a passion for excellence and a commitment to customer satisfaction. We continue to build our legacy.

Accountant

The Payroll and AR Accountant will be responsible for ensuring the accurate and timely processing of payroll, as well as maintaining detailed records and resolving payroll-related inquiries. The ideal candidate will have experience working with QuickBooks Time and QuickBooks Desktop to streamline payroll operations and maintain compliance with all applicable laws and regulations. The ideal candidate should be highly organized and effective at managing their time, capable of supporting our accounting team with accounts receivable and payable, and confident in following up with clients regarding overdue balances.

Key Responsibilities:

• Process weekly payroll for all employees, including deductions, overtime, and benefits.
• Utilize QuickBooks Time for accurate time tracking and attendance management.
• Maintain payroll records in QuickBooks Desktop, including employee hours, wage rates, and tax information.
• Ensure compliance with federal, provincial, and local tax regulations.
• Handle payroll-related inquiries and resolve discrepancies in a timely manner.
• Prepare and distribute payroll reports as needed.
• Process payroll taxes and make necessary filings.
• Assist with year-end reporting, including T-4 preparation and filing.
• Maintain confidentiality of sensitive payroll information.
• Maintain confidentiality with record keeping and accounting tasks
• Contact outstanding clients for invoicing
• Work with project managers on over 90 days past due accounts
• Other duties as required
• Full AR cycle except invoicing and cross train for AP duties as needed

AR Key Responsibilities:

• Invoicing:Monitoring invoices sent to customers for goods or services provided by project managers
• Payment Recording:Recording customer payments and applying them to the correct accounts.
• Overdue Invoice Management:Monitoring outstanding invoices, contacting customers to collect payments, and escalating issues to superiors when necessary.
• Cash Application:Matching payments received to specific invoices and applying them to customer accounts.
• Reconciliation:Ensuring that the AR records match bank statements and other financial records.
• Credit Note and Refund Processing:Handling credit notes for returns or allowances and processing refunds or assisting Project Manager’s with same.
• Discrepancy Resolution:Investigating and resolving any discrepancies between AR records and customer statements.
• Aging Reports:Tracking the age of outstanding invoices to identify potential collection issues.
• Collection Follow-up:Contacting customers to remind them of outstanding payments and to work towards resolving any payment issues.
• Cash Flow Management:Contributing to overall cash flow by ensuring timely payment collection.

AP Key Tasks and Responsibilities:

• Invoice Processing:Receiving, reviewing, and verifying invoices from vendors.
• Payment Processing:Ensuring timely and accurate payment of invoices.
• Record Keeping:Maintaining detailed records of outstanding payables for auditing and tax purposes.
• Reconciling Accounts:Ensuring that accounts payable are reconciled to ensure accuracy.
• Supplier Communication:Communicating with suppliers regarding invoices and payments.
• Internal Controls:Maintaining strong internal controls to prevent fraud and ensure compliance.
• Automation and Technology:Utilizing AP software and other technologies to streamline processes.
• Process Improvement:Identifying opportunities to improve AP processes and efficiency.
• Expense Reports:Handling expense reports and reimbursements.
• Payment Forecasts:Producing payment forecasts for management.
• Compliance:Ensuring compliance with relevant financial policies and regulations.

Requirements:

• Proven experience as a Payroll Administrator or in a similar role.
• Strong proficiency in QuickBooks Time and QuickBooks Desktop.
• Knowledge of full AR cycle
• Excellent attention to detail and organizational skills.
• Strong communication skills and ability to work well in a team environment.
• Ability to handle sensitive information with confidentiality and integrity.
• High school diploma or equivalent; associate degree in accounting or related field preferred.

Benefits:

• Offering a competitive salary
• Company events
• Employee discounts and perk plans
• Employee Assistance Programs
• Company pension
• Dental care
• Disability insurance
• Employee discount program
• Extended health care
• Vision care

We sincerely thank all applicants for their interest in the role. Due to the volume of resumes received we will only contact applicants meeting role requirements for next steps.

Please email your application to [e-mail]