Secretary III - Registrar (RHJ) - Permanent

Elk Island Public Schools; Fort Saskatchewan; On-site; CAD 45,000 - 60,000; Full time

Job summary

Elk Island Public Schools is seeking a permanent Secretary III - Registrar for Rudolph Hennig Junior High. This role involves maintaining student records, managing attendance, and supporting school administration. Ideal candidates will have a High School Diploma and strong computer skills, alongside a commitment to fostering student success.

Benefits

Comprehensive benefit package for permanent employees

Qualifications

• Minimum one-year related experience in a school or office environment.
• Equivalencies will be considered.
• Ability to deal with sensitive and discretionary matters.

Responsibilities

• Maintain student attendance and registration information.
• Assist with new student registration and maintain student records.
• Perform general office duties, including typing correspondence and assisting parents.

Skills

Strong computer skills

Accurate data entry skills

Strong oral and written communication skills

Strong interpersonal skills

Strong prioritization, organization, multitasking, problem solving and time management skills

Education

High School Diploma

First Aid Certificate

Supplemented by related courses

Tools

PowerSchool

Microsoft Word

Microsoft Excel

Job description

Secretary III - Registrar (RHJ) - Permanent

Secretary III - Registrar (RHJ) - Permanent

6 days ago Be among the first 25 applicants

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,950 students in 42 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming, current resources, and practical professional learning opportunities.

Elk Island Public Schools is recruiting a permanent Secretary 3 - Registrar at Rudolph Hennig Junior High.

Rudolph Hennig Junior High serves approximately 435 students in grades 7 to 9, with 22 teaching staff and 13 support staff. The school is located in Fort Saskatchewan, AB, approximately 20 kilometres north of Sherwood Park, AB.

Rudolph Hennig Junior High staff are committed to fostering success in all students. The school believes respect for yourself and others, a desire to always do your best and a positive attitude will guide you to success.

• Commencing August 21, 2025
• 35 hours per week (Monday to Friday, 7 hours per day)
• Open to internal and external applicants with priority given to permanent employees
• Click on “Sign in With Employee Email” to be considered an Internal Applicant
• EIPS offers a comprehensive benefit package for permanent employees
  
  

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal.

PowerSchool/PASI

• Maintain student attendance daily
• Enter and update all student registration, course and demographic information
• Enter course requests from students as directed by administration (junior high)
• Maintain special needs coding
• Validate courses listed for students
• Distribute, record, file and update student timetable as directed by administration
• Support development of school timetable
• Verify and store marks (junior high) (Teacher Grade Book)
• Maintain FOIP Information and re-classify files for same
• Responsible for creating all PowerSchool reports
• Assist with new student registration
• Request student's records from previous school attended
• Create and distribute report cards
• Keep a “hard” copy of marks
• Maintain and verify information for PASI (Alberta Education) submissions
• Responsible for providing audit information as requested by Alberta Education
• Update course fees
• Communicate with administration and counsellors on any changes to student records
• Work with PowerSchool user group and other secretaries to exchange information
  
  

Maintain Student Records

• Maintain cumulative files for all students registered
• Organize student cumulative files in compliance with FOIP regulations and Alberta Education requirements
• Request and receive student cumulative files from other schools
• Mail out cumulative file requests from other schools – e-mail/fax
• Update files with report cards, letters and other pertinent information
• Use Extranet and Edulink to verify/submit data and print reports from Alberta Education
• Meet Alberta Education Reporting submission deadlines (PAT)
• Document student clearance and communicate to all involved (all levels)
  
  

Payroll

• Maintain payroll for classified staff and backup for certificated staff
• Verify classified substitute information and verify GL codes
• Contact and arrange for substitute classified staff
• Liaise with Payroll Department
• Ensure all classified payroll is completed in a timely manner according to EIPS payroll calendar
• Atrieve – daily maintenance and verification of absences and GL codes
  
  

Secretary/Clerical

• Type correspondence, letters and memos for administrators and teachers
• Use of school messenger
• Assist parents, students and public with general inquires
• Assist in organizing school wide events
• Maintain current filing system, which includes confidential student files
• Perform general office duties, file and photocopy
  
  

First Aid

• Distribute medication to students as authorized by their parents, prescribed by the family doctor and assigned by Administration
• Supervise students in case of illness or accidents
• Attend to student injuries or illnesses
• Document medical action taken with student
  
  

Qualifications

Education and Experience

• High School Diploma
• Supplemented by related courses
• First Aid Certificate
• Minimum one-year related experience in a school or office environment
• Equivalencies will be considered
  
  

Demonstrated Skills And Competencies

• Strong computer skills- Word, Excel, PowerSchool
• Accurate data entry skills
• Knowledge of office equipment
• Switchboard experience
• Strong oral and written communication skills
• Strong interpersonal skills
• Strong prioritization, organization, multitasking, problem solving and time management skills
• Strong ability to adapt and manage change with frequent interruptions
• Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
• Personal suitability
• A personal vehicle may be required to make purchases and bank deposits.
  
  

For more information, please contact Glenda Gray, Acting Principal, at 780-998-2216 or .

Only online applications will be accepted.

Elk Island Public Schools appreciates and considers all applications; however, we only contact candidates who are selected for interviews.

“If you require assistance with the application system, please call Apply to Education at 1-877-900-5627 or email .”

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education

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